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DISTINGUISHING FEATURES OF THE CLASS
The work involves responsibility for assisting and advising candidates in their efforts to secure educational certification from the New York State Education Department as a service sponsored by the Onondaga Cortland Madison County BOCES. An employee in this class utilizes knowledge of certification requirements to assist candidates in completing applications, obtaining and providing information relating to training and experience qualifications and coordinating activities between the State Department and the candidate to help secure the appropriate certification in an efficient and timely fashion. The work is carried out in accordance with state and local policies and guidelines with training provided by BOCES in cooperation with the State Education Department. Work is performed under general supervision of an administrative superior with leeway allowed for exercising independent judgment in making initial evaluations of candidate’s credentials and in advising the candidates on qualifications relating to level and type of certification being applied for. Work is reviewed through conferences and review of monthly numerical reports. Employees in this class do not typically exercise supervision. Does related work as required.
TYPICAL WORK ACTIVITIES
Evaluates applications, credentials and transcripts to determine adequacy of education and experience for teaching certification.
Assists and advises candidates in preparing a complete, accurate and comprehensive application.
Provides technical assistance to local districts in the area of teacher certification.
Makes a determination and recommendation based on the evaluation of credentials and sends to the State Education Department for final approval.
Meets with school representatives and other concerned parties to discuss certification requirements.
Prepares written communications to notify candidates on the status of their applications for certification.
Develops and maintains effective communications with the State Education Department and acts as liaison between the Department and candidates.
Maintains accurate and up to date records on all applicants, the status of their applications and State Educational directives.
Identifies significant State or Federal legislation affecting education programs as relates to teacher certification.
Prepares monthly numerical activity reports for review by the administrative supervisor.
Collects, issues receipts and maintains a record of payment of service fees from applicants for certification.
Attends scheduled training sessions in Albany to keep abreast of changes in certification regulations.
Prepares and maintains advertising brochures which explain the function and services offered by the Certification Office.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Good knowledge of the rules, regulations and procedures pertaining to the application for educational certification from the New York State Education Department.
Good knowledge of training and experience requirements for certification for teaching academic and specialized subject areas, educational administration, pupil personnel services, school media specialist, and special education.
Good knowledge of office terminology and procedures.
Some knowledge of interviewing techniques.
Ability to read, understand and interpret rules and regulations for purposes of advising candidates and making evaluations.
Ability to read, understand and interpret collegiate transcripts.
Ability to establish and maintain a record keeping and filing system for the maintenance of records.
Ability to communicate both orally and in writing.
Ability to relate well to others.
Physical condition commensurate with the demands of the position.
A. Successful completion of 60 credit hours from a regionally accredited or New York State registered college or university; or,
B. Two (2) years of full time work experience, or its part-time equivalent, in a clerical position which must have included responsibility for public or client contact; or,
C. Two (2) years of full time work experience, or its part-time equivalent, as an intake worker, examiner, investigator, bank teller, or a closely related field, with responsibility for gathering, eliciting, or verifying information through face to face public or client contact.