[View Printable Version]
DISTINGUISHING FEATURES OF THE CLASS
The work involves responsibility for performing difficult and responsible stenographic, typing and clerical tasks. Under general supervision, an employee in this class performs advanced clerical work, which also requires the taking and transcribing of oral dictation. Subjects dealt with are frequently technical in nature and require familiarity with terminology used in specialized work. Work, other than stenography, is similar in nature and level to that found in the Clerk II class. Assignments to the employee include use of standard office equipment. Work is usually performed independently with initiative and judgment, with detailed instructions received only when changes in procedures and new assignments are made. Supervision may be exercised over a small number of employees assisting in routine details. A supervisor through observation of operations and review of correspondence, typewritten materials and finished work reviews the work. Does related work as required.
TYPICAL WORK ACTIVITIES
Takes dictation of a confidential or technical nature and transcribes notes in typewritten form; takes minutes at meetings and hearings.
Acts as secretary to an administrative official; makes appointments, receives callers, screens and routes telephone calls and mail; assists in initiating and implementing new office procedures.
Uses a manual or electric typewriter, or any type of computerized equipment with a word processing function to transcribe dictation notes and to type documents from rough or corrected copy.
Performs responsible clerical work involving the maintenance of complex office records and confidential correspondence and assists in preparing reports.
May supervise subordinate office employees or members of a small stenographic or typing pool; may instruct new employees in office and job procedures.
May assist in collecting license fees or in the preparation of payrolls.
May operate a variety of office equipment.
WHEN ASSIGNED TO THE ONONDAGA COUNTY HEALTH DEPARTMENT:
Participates in public health preparedness activities as trained and assigned.
FULL PERFORMANCE KNOWLEDGES, SKILLS ABILITIES AND PERSONAL CHARACTERISTICS
Good knowledge of general office terminology, procedures, equipment and clerical techniques.
Good knowledge of business English, spelling and arithmetic.
Skill in taking rapid oral dictation and ability to transcribe at a reasonable rate of speed.
Skill in typing accurately from transcription notes, rough draft, clear copy or a dictating machine at a reasonable rate of speed.
Ability to learn how to operate a variety of typing equipment, which may include automated typing systems, word processors, micro-computers and word processing software.
Ability to understand and follow complex oral and written instructions.
Ability to use good judgment in the provision of office support services.
Ability to supervise the work of subordinate clerical staff.
Ability to make arithmetical computations accurately.
Physical condition commensurate with the demands of the position.
Promotion: One (1) year of permanent competitive class status in the title of Stenographer I.
Two (2) years of clerical work experience, or its part time equivalent, including the taking of dictation in shorthand and transcribing that dictation on a computer.
NOTE: Post secondary education in a regionally accredited or New York State registered educational institution with a concentration in secretarial science may be substituted for the above described experience on a year for year basis.