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LEGAL SECRETARY II
DISTINGUISHING FEATURES OF THE CLASS
The work involves responsibility for the performance of secretarial functions and complex legal clerical tasks designed to support the operation of the Law Department or District Attorney’s Office. This title differs from Legal Secretary I by virtue of its responsibilities for frequently exercising independent judgment and decision making, supervising other clerical employees, and processing the more difficult and technical documents. An employee in this class trains clerical staff in the use of office equipment, work procedures, and secretarial practices. Supervision may be exercised over a small number of clerical employees. General supervision is received from an attorney or administrator. Does related work as required.
TYPICAL WORK ACTIVITIES
Prepares and types the more difficult legal correspondence, briefs, petitions, statements, reports, and various other legal documents.
Maintains confidential, litigation, and general office files.
Proofreads completed work to ensure quality and accuracy.
Answers telephone calls, takes messages and responds to requests for routine information in accordance with departmental procedures.
Schedules meetings, hearings, and court dates for attorneys and maintains appointment calendar.
Assembles supportive materials and documents to be used for research and the preparation of legal papers.
Coordinates the activities of other clerical personnel to ensure timely completion of work.
Acts as receptionist for attorney, greeting visitors and scheduling appointments.
Prepares complex legal forms and memos.
Performs related clerical duties.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of legal terminology, the general course of legal proceedings, and legal forms.
Thorough knowledge of law office practices and procedures.
Good knowledge of the functions and capabilities of word processing equipment and software for legal documents.
Ability to understand and carry out complex written and oral instructions.
Ability to establish and maintain effective working relationships with attorneys, clients, other employees, and the general public.
Ability to supervise and train clerical employees.
Ability to prepare complex letters, memoranda, and legal forms independently.
A. One (1) year of permanent competitive class status in the title of Legal Secretary I.
A. Graduation from a regionally accredited college or one accredited by the New York State Board of regents to grant degrees with an Associates Degree in Secretarial Science, or a closely related field and two (2) years of clerical work experience, or its part time equivalent, which must have included typing or word processing of letters and documents, one (1) year which must have been in legal work; or,
B. Four (4) years of clerical experience, or its part time equivalent, which must have included typing or word processing of letters and documents, one (1) year which must have been in legal work; or,
C. An equivalent combination of education and experience as described in A or B.