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EXAMINER OF CLAIMS
02470
(Competitive)



DISTINGUISHING FEATURES OF THE CLASS

The work involves responsibility for performing a review of documents to verify the accuracy and validity of figures and calculations and conformity to prescribed rules, regulations, and procedures associated with fiscal transactions, reports, and records for the City of Syracuse Department of Finance. Using standard and accepted governmental purchasing guidelines, as well as established departmental policies and procedures, the work includes the processing and issuance of accounts payable checks for all vendors of the city in accordance with specific and detailed written directions and under the general supervision of a professional accounting manager. Daily contact with vendors, banks, and City department representatives is necessary to respond to queries, collect or provide information or to resolve problems regarding payments. An employee in this class typically exercises no supervision. Does related work as required.

TYPICAL WORK ACTIVITIES

Verifies and processes claims and payments of various types and categories for all venders associated with the City of Syracuse according to standard purchasing guidelines as well as all city and departmental policies and procedures.
Determines accuracy of claims, that appropriate charges are made to the correct line item of the budget and that funds are available in that budget line.
Performs clerical audits for the purpose of verifying the accuracy of figures associated with fiscal transactions, including but not limited to, straight claims, purchase orders, payrolls, merchandise, travel vouchers, and contracts for purchases of goods and services.
Determines if all forms, documents, and other records are in proper form, that payments are made according to approved financial schedules and that standard guidelines are followed.
Verifies the validity of financial transactions by reviewing signatures, accuracy of compilations, accuracy of expenditures, arithmetic computations, and so on.
Maintains all vendor files for the City of Syracuse; updates required information as needed.
Maintains all travel records, including expenses, for all city employees.
Prepares and maintains some forms for the NYS Retirement System, NYS Department of Taxation and the Internal Revenue Service, for specific employee groups in the City of Syracuse.
Performs audits of voided and reissued payments, and makes corrections as needed for financial balancing.
Prints, collates and mails checks; may be required to manually prepare checks for payment

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of applicable rules, and regulations governing the review of financial documents.
Thorough knowledge of methods and procedures established for a fiscal office including office record keeping needs and procedures.
Good knowledge of arithmetic functions of addition, subtraction, multiplication, and division. .
Good knowledge of office record keeping methods and procedures.
Working knowledge of line item budget procedures as they relate to coverage for payment.
Ability to apply appropriate claim examining procedures and guidelines.
Ability to follow both written and verbal instructions.
Ability to make arithmetic functions including ratios and per cents with accuracy
Ability to communicate and work well with representatives of other City Departments, bank officials and vender contacts.
Ability to use office machines including equipment with alpha numeric keyboards, calculators, a check signing machine, adding machine, mail stuffer, etc.
Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

Promotion:

A. One (1) year of permanent competitive class status in the title of Account Clerk III or Control Clerk; or,
B. Two (2) years of permanent competitive class status in the title of Account Clerk II; or,
C. Three (3) years of permanent competitive class status in the title of Account Clerk I.

Open-Competitive:

Three (3) years of work experience, or its part time equivalent, in the maintenance of financial accounts and records, or the examination and verification of claims.

Revised 06/2004