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RECORDS PRESERVATION ASSISTANT
03260
(Competitive)



DISTINGUISHING FEATURES OF THE CLASS

The work involves responsibility for assisting in Supervising the duplication and preservation of records, mortgages, deeds and other documents.
An employee in this class assists in coordinating and scheduling of production by assigning work to insure an evenly distributed flow and assists in reviewing completed work. An employee in this class participates and assists in supervising the operation of various duplicating equipment such as photocopy, Photostat and microfilm machines and is also responsible for assisting in the supervision of the filming of all records on microfilm for reproduction in book form. Employees in the class are expected to work at a full performance level in applying the techniques of photocopying and duplicating records.
Some leeway for independent judgement is allowed in the development of methods and procedures for the duplication and preservation of documents and other records and in determining office equipment needs by ordering supplies and repairs to all duplicating machines as necessary. This position is a train' training ground to become fully functional as a supervisor.
Work is received from the Records Preservation Supervisor, the County Clerk and through requisitions from various County departments. General supervision is exercised over a small number of duplicating and labor personnel. Does related work as required.

TYPICAL WORK ACTIVITIES

Supervises and participates in the reproduction of public records, deeds, mortgages, maps and various legal documents.
Supervises and participates in the operation of various duplicating machines such as Photostat, microfilm, photocopy and all other equipment utilized in the duplication and preservation of records.
Assists in the coordination and scheduling of production by assigning work to subordinates that originates from requisitions from various County Departments as well as assignments received from the Records Preservation Supervisor and the County Clerk.
Assists in developing various methods and procedures for the duplication and preservation of legal documents.
Assists in supervising employees engaged in the repair and rebinding of existing volumes.
Assists in determining the need for office equipment and supplies; orders appropriate repairs for various duplicating machinery.

FULL PERFORMANCE KNOWLEDGE SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Good knowledge of the practices of photographic duplicating.
Good knowledge of the operation and maintenance of Photostatted, photocopy and microfilm machines and all other equipment utilized in the duplication and presentation of records.
Working knowledge of the principles and practices of supervision.
Ability to determine the appropriate equipment and procedures required performing various duplication jobs.
Ability to plan and coordinate work assignments by the development of work orders.
Ability to assist in the supervision of subordinates in a manner conducive to full performance and high morale.
Ability to read and interpret tract, search and other miscellaneous maps.
Ability to assess office supplies needs and the extent of machinery deterioration in the requisition of equipment, machinery and other supplies.

MINIMUM QUALIFICATIONS

Two (2) years of work experience, or its part-time equivalent, in the preservation, conservation and duplication of records or documents, which must have included the operation of photocopy, duplicating, microfilm machines, and related equipment.

12/2013 revised