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DISTINGUISHING FEATURES OF THE CLASS
This is professional level work involving responsibility for assisting in the administration of the personnel program in a municipal division or agency. An employee in this class, depending on assignment, may be involved in one or more of a variety of personnel functions, such as assisting in contract administration; employee relations; merit system administration; research and collection of data on personnel related matters; personnel policies; or personnel transactions. The employee acts as liaison with governmental agencies, administrators, supervisors or employees, et al, to promulgate and explain personnel policies, rules and regulations. This position differs from that of other professional personnel related titles in that the Personnel Analyst is not responsible for the organization's personnel policies or classification plan, staff development and training or orientation program and is usually not the primary administrator of the personnel operation in the agency. The Personnel Analyst may be assigned to supervise a clerical support unit involved in personnel transactions of the agency. Supervision is received from an administrative superior responsible for the personnel program of the agency or municipal division. Does related work as required.
TYPICAL WORK ACTIVITIES
Assists in the administration of a comprehensive personnel operation in a municipal department in conformance with local personnel policies and practices, merit system rules and regulations and negotiated labor agreements.
Acts as liaison to both management and employees on questions and issues regarding applicable rules, regulations and personnel policies.
Assists in the administration of the employee relations program by interpreting terms of negotiated contracts to ensure uniform understanding; conducting background and factual data gathering on employee grievances and disciplinary matters, and submitting recommendations as appropriate.
DEPENDING ON ASSIGNMENT MAY PERFORM ANY ONE OR MORE OF THE FOLLOWING:
Maintains liaison with the local Civil Service Personnel office to enhance effective merit system administration in such areas as position classification, personnel transactions and merit system compliance by performing such tasks as gathering job data to be analyzed and advising managers on merit system rules and regulations.
Assists in human resource planning by determining needs for an increase or reduction in staff, preparing justifications, etc., based on budget forecasts, program growth or decline, or other combination of factors impacting on staffing patterns.
Represents the administrator of the personnel operation at meetings to exchange information, carry out commitments and to act on his/her behalf as necessary.
Prepares and composes written reports which may include elementary statistics or numerical figuring.
Assists in the administration of programs relating to personnel and human resource management, such as training, employee benefits, affirmative action, employee-employer relations, et al.
Supervises clerical employees involved in the personnel and payroll function of the agency.
Prepares and maintains personnel files and payroll records.
Prepares payroll or supplies pertinent information to process payroll including employees on leave, name and address changes, job title changes, and changes in employee exemptions.
Assists in personnel selection by providing advice and oversight of canvassing and appointment procedures; candidate search methods; and/or adherence to laws, regulations and requirements of appointment.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Good knowledge of the principles and practices of public personnel administration.
Good knowledge of the principles and practices of employer-employee relations.
Good knowledge of the principles and practices of supervision.
Good knowledge of various functional areas in the personnel field and the interrelationship of these functions.
Ability to organize and analyze facts and to draw logical conclusions.
Ability to establish rapport with agency staff and others in order to gather information about programs, jobs and conditions of employment.
Ability to communicate both orally and in writing.
Ability to read and understand written material.
Two (2) years of permanent competitive class status as a Personnel Specialist.
A. Graduation from a regionally accredited or New York State registered college or university with a baccalaureate degree; or,
B. Four (4) years of paraprofessional or professional level work experience, or its part-time equivalent, two (2) of which must have been in personnel or human resources management.
2/2017 Date Revised