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PURCHASING CLERK
05280
(Competitive)


DISTINGUISHING FEATURES OF THE CLASS

The work involves responsibility for providing clerical support in a centralized purchasing agency and for carrying out, under direct supervision, certain activities relating directly with the procurement of contract equipment, supplies, and materials. This is non-supervisory work distinguished from other clerical positions by responsibility for procurement of commodities in a centralized purchasing agency. Direct supervision is received from an Administrative superior. Does related work as required.

TYPICAL WORK ACTIVITIES

Purchases commonly used standardized items when price, quantity, and alternatives are limited and the items are readily identified, well described, and available from numerous sources.
Prepares, processes, checks, and follows up on purchase requisitions.
Verifies invoices and purchase orders for consistency.
Locates sources of supply.
Follows up verbally and in writing such matters as delays, damaged goods, incorrect quantities, or goods not meeting specifications.
Keeps purchase records and applicable purchasing files relating to change notices, invoices/billings, price quotations, and so on.
Maintains catalogs and other information on specialized equipment and supplies of interest to the agency.
Codes and inputs vendors and commodities into a computer database.
Operates a data entry terminal or personal computer (PC) for filing or obtaining information and performing other clerical duties as required.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Working knowledge of principles and practices of procurement of equipment, supplies, and materials and the terminology associated with the procurement of these items.
Working knowledge of policies, procurement procedures and rules of a central purchasing agency.
Clerical aptitude.
Ability to read and understand narrative material.
Ability to perform simple arithmetic functions.
Ability to prepare simple narrative material.
Ability to relate well with others.
Ability to exercise some judgment regarding basic procurement matters.
Ability to use common office equipment including equipment having alphanumeric keyboards, photocopiers and CRT's (skilled typing ability unnecessary).

MINIMUM QUALIFICATIONS

Promotion:
Two (2) years of permanent competitive class status in an entry level clerical position.
One (1) year of permanent competitive class status in a second level clerical position.

Open-Competitive:
Two (2) years of clerical experience, the major portion of which must involve the clerical processing of purchase orders, requisitions, invoices and/or contract releases for the procurement of a variety of commodities.

9/09 Revised