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DEPUTY PURCHASING DIRECTOR
DISTINGUISHING FEATURES OF THE CLASS
The work involves responsibility for the internal management of the Onondaga County Division of Purchase. This is high-level managerial work, which involves supervision of subordinate staff, personnel conflict resolution, the oversight, coordination and evaluation of all procurement services including best purchasing practices of goods and services, contract management of all supplies and public works and materials management of all supplies and fixed asset inventories. The Deputy Purchasing Director divides the supervision and management workload with the Purchasing Director, who is responsible for all external management, including consolidation, legislative, policy development and high level departmental and vendor management. An employee in this class works under the general direction of the Purchasing Director and exercises general supervision over subordinate staff. The Deputy Purchasing Director will act on behalf of the Purchasing Director in the Director’s absence. Does related work as required.
TYPICAL WORK ACTIVITIES
Supervises procurement staff by performing necessary tasks included, but not limited to, assigning commodities to be purchased and evaluating said performance; providing instruction to solve problems related to purchase of goods and services; assisting in the procurement of universal goods and services; making final decisions on extraordinary purchases and overseeing planning orders for goods and services on emergency basis.
Oversees competitive bidding activities, which includes, but is not limited to: consolidation of bids on a department wide and inter-municipal basis, determination of commodities worthy of cooperative purchase application, supervision of prioritizing and scheduling of bids prior to contract termination, review of specifications for accuracy and completeness prior to formal bidding, and tabulation of bid results at bid opening.
Supervises contract management staff by performing tasks as necessary including, but not limited to: resolving conflicts with law or legislation including state or federal regulators regarding bid specifications and contract requirements, managing large change order requests, managing bid/contract addendums as needed, and assisting and approving emergency bid waivers.
Supervises materials management staff by performing tasks as necessary including, but not limited to: public auction planning, coordination of all fixed asset inventory systems, coordination of the labor used in movement of surplus, overseeing contractors and managing the reuse and disposal of all county surplus.
Directs management level staff including senior buying , contracts and materials management staff.
Works independently or in conjunction with the Purchasing Director as necessary.
Develops departmental policy in consultation with the Purchasing Director.
Tracks all legislative changes to competitive procurement law and oversees integration of new laws into departmental procedures.
Serves as the liaison to the Law Department for new legislation, local law development, state and federal regulation and any other needs.
Drives productivity and designs evaluation matrixes for staff.
Assists in coordinating Division of Purchase role on the Emergency Management team.
Designs and implements continuity of government plan for department.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of principles and practices of procurement services, contract management and materials management.
Good knowledge of laws, rules, and regulations relative to purchasing and materials management in Onondaga County.
Good knowledge of principles and practices of supervision.
Good knowledge of personnel management strategies.
Good knowledge of performance evaluation methodologies.
Working knowledge of principles and practices of administration.
Ability to manage continuity planning.
Ability to plan, organize, coordinate, direct and control purchasing and materials management systems.
Ability to gather and analyze numerical and narrative data and draw conclusions from same.
Ability to supervise in a manner conducive to full performance and high morale.
A) Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a baccalaureate degree and five (5) years of professional level work experience, or its part time equivalent, in purchasing, procurement, materials management or contract administration, one (1) year of which must have been in a supervisory capacity.
B) Nine (9) years of paraprofessional or professional level work experience, or its part time equivalent, five (5) years of which must have been professional level experience in purchasing, procurement, materials management or contract administration, one (1) year of which must have been in a supervisory capacity.
C) An equivalent combination of training and experience as defined by the limits of (A) and (B).
Successful completion of graduate semester hours in Finance, Economics, Public Administration, Business Administration, or a closely related field from regionally accredited or New York State registered college or university may be substituted for work experience as follows Thirty (30) graduate semester hours is equivalent to one (1) year of specialized work experience Sixty (60) graduate semester hours is equivalent to two (2) years of specialized work experience.