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SCHOOL PURCHASING OFFICER
DISTINGUISHING FEATURES OF THE CLASS
The work involves responsibility for the purchasing of a wide variety of supplies, materials, equipment and contractual services for a large school district. Under the general supervision of a School Business Administrator or other school administrator, the incumbent directs and participates in the purchasing activities and related record keeping necessary for the successful operation of a large school district. The work is performed in accordance with established policies and objectives permitting considerable leeway in the exercise of independent judgment. Supervision may be exercised over a small number of professional staff and a number of clerical personnel. Does related work as required.
TYPICAL WORK ACTIVITIES
Coordinates the purchasing activities of a large school district and gives staff guidance and advice to operating departments on purchasing matters.
Solicits and reviews bids from vendors and contractors for a wide variety of commodities and services.
Awards or recommends award of contracts of sale to vendors following review of bids.
Maintains liaison with vendors and contractors in their dealings with the school district.
Prepares specifications or finalizes specifications prepared by staff for items purchased.
Has charge of the review of requisitions from operating departments and the maintenance of related records on expenditures.
Prepares and manages contracts for services, such as leased property agreements, instructional contracts, maintenance agreements, security agreements, etc.
Checks on delivery of materials ordered.
Keeps abreast of current price trends, market conditions, and new or improved items of supply.
Develops, subject to approval of governing body, purchase regulations and procedures.
Confers with department heads and building principals on their needs, and offers input to the budget department when annual budget is formulated.
Plans and oversees advertising for articles or services to be purchased.
Advises the accounts payable department when questions occur regarding validity of an order.
May approve vouchers on equipment and materials for payment.
When assigned to Syracuse City School District, maintains liaison with the City of Syracuse's Commissioner of Purchase.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of the principles, practices, and procedures of purchasing.
Thorough knowledge of market conditions, trade, legal conditions and business methods associated with the purchasing process.
Good knowledge of school district policies and procedures with reference to purchasing and record keeping.
Ability to prepare specifications and standards for necessary commodities, equipment and services.
Ability to analyze and compare price quotations.
Ability to understand and carry out technical oral and written directions.
Ability to express oneself clearly and concisely both verbally and in writing.
Ability to supervise subordinates in a manner conducive to full performance and high morale.
Familiarity with current literature in the field of school purchasing.
Physical condition commensurate with the demands of the position.
Two(2) years of permanent competitive class status as a Buyer II.
A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a baccalaureate degree in Accounting, Marketing, Business, Retail Sales Management or a very closely related field, and two (2) years of work experience, or its part time equivalent, in large scale purchasing of a variety of commodities; or,
B. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an associate's degree in Accounting, Marketing, Business, Retail Sales Management or a very closely related field, and four (4) years of work experience, or its part time equivalent, in large scale purchasing of a variety of commodities; or,
C. Eight (8) years of paraprofessional or professional level work experience, or its part time equivalent, in accounting, marketing, business management, retail sales management or a very closely related field, four (4) years of which must have been in the large scale purchasing of a variety of commodities; or,
D. An equivalent combination of training and experience as defined by the limits of (A), (B) and (C) above.