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DEVELOPMENT AND MODERNIZATION COORDINATOR
DISTINGUISHING FEATURES OF THE CLASS
This is an administrative position responsible for coordinating the development of all new housing units and modernization of existing housing units belonging to the Syracuse Housing Authority, in accordance with federal and state program regulations and guidelines. These involve U. S. Department of Housing and Urban Development program, Comprehensive Improvement Assistance Program, and New York State DHCR's Modernization program. Under the general supervision of the Executive Director, an employee in this class is required to continually coordinate the various aspect of the Housing Authority project programs from conception of the new project or assessment of existing units, to construction documents and bid phase through administration and management of construction contracts. Multiple programs must be planned and tracked with tight time constraints to safe guard against the withdrawal of funds. Assignments are received both verbally and in writing from the Executive Director allowing the exercise of independent judgment in their priority and implementation. Work is reviewed through submission of written reports and in conference. Supervision may be exercised over a number of professional, technical and clerical personnel. Does related work as required.
TYPICAL WORK ACTIVITIES
Development of New Units
Identify potential housing sites in cooperation with the City Community Development Department; Screen for unsatisfactory sites and present summary data to superiors.
Prepare development proposal for administrator signature, Boards' review and submission to HUD by:
1) Gathering data and prepare site reports.
2) Prepare Budget and Development Program.
3) Prepare Financial Feasibility Report in conjunction with a professional accountant.
4) Coordinate site acquisition between the seller and the authority in areas of purchase price, condition of sale, and negotiate purchase offers.
5) Coordinate and facilitate closing.
6) Prepare "boiler plate" on design specifications including review and
revision of construction contracts.
7) Perform various and sundry tasks associated with the pre groundbreaking
Modernization of Existing Units
Assesses public housing physical improvement needs by use of surveys, consultation with other departments and professional consultants.
Perform comprehensive review of existing conditions within public housing project.
Categorize and prioritize needs and supervise cost estimating.
Prepare applications for funding to HUD or DHCR in accordance with program guidelines.
Develop and implement a schedule to accomplish program goals.
Oversee the maintenance of all financial records, program budgets and preparation of required reports.
Construction Management for all Programs
Prepare requests for proposals for architects, review, summarize, rank and
rate response for Director, Board, and funding agency's review, selection and/or approval.
Coordinate and lead staff team in working with architects/engineers to develop plans for either new units or modernization of existing units.
Obtain any and all local, state, or federal approvals as required.
Coordinate resident input into plans.
Review plans and specifications in conjunction with other staff to ensure
that authority needs and objectives are met.
Review bids and prepare award of construction contracts.
Administer and manage construction contracts with the assistance of professional consultants and technical subordinates by:
Reviewing bonds and insurance's,
Attending job meetings,
Negotiate and process change orders.
Monitor construction schedules,
Supervise clerks of the works and inspectors work,
Oversee monitoring of contract requirements such as payroll reporting, MBE goal attainment, etc.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Good knowledge of the processes involved in the application for, negotiation of and administration of grant programs for modernization projects from Federal State funding agencies.
Good knowledge of contract administration and construction management
Good knowledge of general construction contract laws and in particular laws governing public work projects.
Good knowledge of residential property management practices and concerns.
Good knowledge of project budgeting and preparation of program budgets.
Working knowledge of building construction and renovation practices currently in use.
Working knowledge of building materials and their utilization.
Working knowledge of building and material costs and procurement procedures.
Ability to supervise subordinates in a manner conducive to full performance and high morale.
Ability to establish and maintain cooperative relationships with contractors, consultants, governmental officials and the tenants of the authority.
Ability to read and interpret complex written materials including plans and specifications.
Ability to express ideas clearly both orally and writing.
Ability to prepare and present fundable program proposals and applications.
Physical condition commensurate with the demands of the position.
A) Graduation from a regionally or New York State registered college or university with a baccalaureate degree in business administration, public administration, architecture, building technology or a closely related field and three years of professional level experience in real property management, building construction, contract management or grants management, one year of which must have been in a supervisory, or administrative capacity; or,
B) Seven (7) years of experience in the area of construction contract management or grants management, one year of which must have been in a supervisory, or administrative capacity; or,
C) An equivalent combination of the aforementioned education and experience as defined by the limits of (A) and (B) above.
Successful completion of graduate semester hours in Business Administration, Public Administration, Architecture, Building Technology or a closely related field from a regionally accredited or New York State registered college or university may be substituted for work experience as follows: Thirty (30) graduate semester hours is equivalent to one (1) year of specialized work experience; sixty (60) graduate semester hours is equivalent to two (2) years of specialized work experience.
12/91 Date of Original Composition