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ADMINISTRATIVE DIRECTOR (PARKS & RECREATION)
DISTINGUISHING FEATURES OF THE CLASS
The work involves responsibility for performing a variety of administrative duties to assist the Commissioner of Parks and Recreation in the efficient and effective operation of the department. The work entails responsibility for department personnel matters and for budget administration. Supervision is exercised over a number of clerical and support staff. Assignments are received from the Commissioner by conference, and performance is reviewed through the effective operation of implemented programs. A considerable amount of flexibility is allowed for the exercise of independent judgment in implementing and carrying out various plans and programs. Does related work as required.
TYPICAL WORK ACTIVITIES
Recruits, interviews and hires job applicants for professional, skilled and unskilled positions.
Supervises the preparation and maintenance of department personnel records, files, payrolls and Equal Employment Opportunity activities.
Chairs the department's Labor-Management Committee Meetings.
Maintains contact with a variety of sources for the purpose of recruiting employees; canvasses recruitment lists and coordinates with department supervisory staff on hiring of new employees.
Implements and adheres to terms of CSEA union contract.
Implements the county and department Work Rules and Disciplinary Procedures, and enforces same; participates in CSEA grievance procedures.
Assists in the coordination and preparation of the department's annual report, operating budget, capital budget and plans and programs.
Confers with the Commissioner on confidential matters involving a variety of issues with department policies, procedures, personnel, etc.
Reviews and processes special work agreements such as flextime and term agreements.
Prepares special reports as required.
Represents the department at various meetings.
Recommends improvement of procedures and solutions to administrative problems; develops new programs and policies for the department.
Reviews project budgets and cash flow estimates; determines eligibility for project funding and requests financing payments from various governmental entities.
Participates in special projects.
Consults with department staff as needed in order to ensure efficient and effective operation.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Good knowledge of principles and practices of public administration, personnel administration and interviewing techniques.
Good knowledge of principles and practices of management techniques, accounting procedures and methods.
Good knowledge of principles and practices of budget preparation and administration.
Good knowledge of principles and practices of supervision.
Ability to express oneself clearly and concisely, both verbally and in writing, and to be able to compose, maintain and interpret a variety of written material.
Ability to relate to all types of employees from laborers to professionals.
Ability to plan, organize and coordinate the work of subordinates.
Ability to use a personal computer.
Ability to deal effectively with technical personnel, government officials, elected officials and the public on all matters related to the department's responsibility.
Physical condition commensurate with the demands of the position.
A) Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Masters Degree in business or public administration or a closely related field and two (2) years of professional level work experience, or its part time equivalent in personnel or budget administration; or,
B) Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Baccalaureate Degree in business or public administration or a closely related field and four (4) years of professional level work experience, or its part time equivalent in personnel or budget administration; or,
C) Eight (8) years of paraprofessional or professional level work experience, or its part time equivalent, four (4) years of which must have been in a professional level capacity in personnel or budget administration; or,
D) An equivalent combination of training and experience as defined by the limits of (A) and (B) and (C) above.