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The work involves responsibility for all aspects of facilities and grounds maintenance. An employee in this class plans, coordinates, and supervises maintenance, construction, janitorial, and landscaping activities. Supervision is exercised over staff involved in these activities. Work is performed under the supervision of an administrative superior. Does related work as required.


Participates in the development of goals, objectives, policies and priorities for providing maintenance services; recommends and implements policies and procedures.
Plans, prioritizes, and develops budgets for projects associated with maintenance of infrastructure including buildings, HVAC, sewers and plumbing, electrical, walkways, roads, exhibits, equipment, and grounds.
Works with staff to identify and prioritize maintenance tasks and assists staff in identifying and acquiring materials and products necessary to complete these tasks.
Verifies the need for, contacts, and oversees various service contractors for necessary on-site maintenance and repairs including: defining the scope of the project or service, solicitation of quotes for proposed work, entering and tracking requisitions, maintaining contractor timesheet files, reconciling invoices to timesheets, overseeing work to insure that work is of an acceptable quality, and insuring completion of work.
Selects, trains, motivates and evaluates maintenance personnel. Implements discipline procedures as required.
Plans for, schedules, supervises, and regularly inspects activities of labor and maintenance crew including facility cleaning, facility repairs, vehicle inspection and upkeep, painting, mowing and snow removal, and landscaping.
Develops maintenance service contracts. Coordinates and schedules the work activities and insures contract compliance by vendors.
Develops, implements, oversees and regularly reviews a preventive maintenance plan for the work site.
Develops, oversees, and periodically updates long range (5- 10 year) comprehensive maintenance and infrastructure plan for the facility based upon typical life expectancies of operating systems including replacement cost projects, implementation schedule, etc.
Develops and oversees maintenance budget. Works within established budgetary limits.
Develops and maintains an adequate equipment and spare part inventory.
Assures compliance with all applicable safety standards, Federal, State, and local codes, ordinances, rules and regulations. Obtains permits as required.


Good knowledge of the modern principles and practices of building and grounds maintenance.
Good knowledge of the operational characteristics, services and activities of a maintenance program.
Good knowledge of the tools and equipment used in maintenance activities and operations.
Good knowledge of the principles of supervision, training and performance evaluation.
Working knowledge of the principles of budget preparation and control.
Working knowledge of the principles and practices of project administration.
Working knowledge of emergency response techniques and operations.
Working knowledge of computer programs such as Microsoft Word and Excel, MLS, and QAD.
Ability to select, supervise, train and evaluate subordinate staff.
Ability to schedule and coordinate the activities of a comprehensive facilities maintenance program.
Ability to accurately determine maintenance, repair and improvement needs and costs.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to interpret and explain policies and procedures.
Ability to establish and maintain effective working relationships with those contracted in the course of work.
Ability to read and work from blueprints and specifications.
Ability to monitor work by outside contractors, evaluating work against written specifications and construction drawings.
Physical condition commensurate with the demands of the position.


A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelorís Degree or higher in Civil Engineering, Construction Technology, Construction Engineering, Architecture or a closely related field and three (3) years of work experience, or its part-time equivalent in facilities maintenance administration which must have included supervisory responsibility.

B. Seven (7) years of work experience, or its part-time equivalent, in the plumbing, electrical or construction field, three (3) years of which must have included facilities maintenance administration and supervisory responsibility.

C. An equivalent combination of training and experience as defined in (A) and (B) above.

6/05 - Revised