Meeting Minutes Archive: September, 2009

Office of the Onondaga County Legislature

Court House, Room 407
401 Montgomery Street
Syracuse, New York 13202
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PUBLIC SAFETY COMMITTEE MINUTES – SEPTEMBER 8, 2009
CHAIRMAN RICHARD LESNIAK
 
MEMBERS PRESENT: Mr. Buckel, Mr. Holmquist, Mr. Warner, *Mr. Kinne
MEMBERS ABSENT: Ms. Williams, Mr. Rupprecht
ALSO PRESENT: see attached list
 
Chairman Lesniak called to order at 9:04 a.m. A motion was made by Mr. Warner, seconded by Mr. Lesniak, to waive the reading and approve the minutes of proceedings of the previous committee meeting. CARRIED.
 
1.   SHERIFF: Chief William Peverly
      a.      Amend ’09 Budget to Authorize the Onondaga County Sheriff's Office to Receive Grant funds from the U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention, and Authorize the County Executive to Enter into Contracts to Implement this Resolution (18,720)
A grant for 3-years through March 2012--funds for overtime incurred as being participants in the Internet Crimes Against Child Pornography Task Force, involving the Abused Persons Unit--confiscate computers and analyze the data on computers. Participation in the Task force is with the Syr. Police Dept. and NYS Police.
 
A motion was made by Mr. Warner, seconded by Mr. Holmquist to approve this item. 
 
Chairman Lesniak asked if there is a reason why the grant has to be used for overtime. Chief Peverly said that the State Police are the funding agency; it was designated for overtime through the grant that they received. 
 
Passed unanimously; MOTION CARRIED.
 
      b.   Amend 2009 County Budget to Authorize the Onondaga County Sheriff's Office to Receive Additional Grant Funds from the Bureau of Justice Assistance in Support of Local Law Enforcement and Authorizing the County Executive to Enter into Contracts to Implement this Resolution ($99,392)
* Mr. Kinne arrived at the meeting.
 
Chief Peverly distributed additional information regarding the Traffic Incident Trailer (attachment #1).
·        Grant to accept $99,392 of grant funds for funding for 3 Projects:
o   RETRIEVE – recovery of guns that were licensed to people that are now deceased
- Ongoing project funded part time employee to work with an investigator—does paperwork and research with the Bureau of Vital Statistics
- Recovered over 1,000 firearms
o   Special Police Officer in Headquarters Building front lobby
- Provides security and controlled access, directs people who come in, staging area for victims, witnesses and others coming in for appointments with investigators, etc.
o   Traffic Incident Management Trailer
 -  Management of traffic incidents has been problematic, hazardous to the safety of personnel and motoring public
 - The National Traffic Highway Administration has issued directives for the management of temporary road closings. OSHA and PESH have issued directives for personnel working in the temporary work zone. Presently Sheriff’s Dept. struggles to comply with regulations; due to lack of proper equipment, often falls short
- NHTSA prompted the concept of a traffic incident management trailer as an answer to traffic control operation. Flares and a marked patrol vehicle have been the basic temporary control device.
- Sheriff’s office handles 2 basic types of traffic control situations – planned and emergent. Planned involves safety checks, traffic control for festivals or other group events.   Emerging traffic operations often involve closure of certain roads for a period of time, rerouting traffic during significant incidents such as accidents, fires, other unplanned emergencies – usually left to deputy using control vehicle and flares
- Trailer provides a portable warehouse of additional traffic control devices to aid managing traffic, which would provide for greater visibility and safety for law enforcement personnel and public
- Emerging traffic situations occur randomly and frequently--traffic collisions of serious nature which requires the closure of roads for several hours while the investigation and scene cleanup takes place. Road closures are labor intensive, a commitment of several officers and fire control personnel. The addition of the trailer will greatly improve efficiency and safety.
- Traffic control equipment will allow personnel to be relieved from directing traffic at incidents so they can respond to more serious incidents. 
- Proposal has 2 phases: 1. Purchase trailer to hold various traffic control devices—a self contained unit to be delivered to an incident, set up for lengthy operations; 2. Purchase equipment to go in the trailer
 
Mr. Warner asked if the person running the gun control unit checks the obituaries to see if they correspond to anyone who might have a pistol permit. Chief Peverly said that they have a relationship with the Bureau of Vital Statistics--receives daily notification of deaths recorded. Additionally, the obituaries are checked. Mr. Warner asked how much is paid per gun; Chief Peverly said that the Sheriff’s Dept. does not have that program. Chairman Lesniak said that the City had the buyback program. Chief Peverly said that it has been talked about in the past; the reality is that they would not get as great of response as the City does. Mr. Warner asked Chief Peverly to examine the idea of having a buyback program county wide.
 
In answer to Mr. Buckel, Chief Peverly explained that the department has equipment to haul the trailer.
 
Chairman Lesniak asked how it would be deployed in emergency situations. Chief Peverly said that in emergency situations, they have to call for additional resources, i.e. at an accident scene the traffic accident investigators would be called to the scene and bring the trailer. Right now there may be cones in different vehicles, may not have enough flares in a vehicle and someone has to go to the heliport to pick some up and bring them in. Cones, barrels, etc, would be on the trailer and the trailer would be marked with lighting which reduces the amount of vehicles and people that are needed.
 
Mr. Kinne asked which vehicle will tow this. Chief Peverly said that they have 2 or 3 trucks that are used for hauling the trailers for the snowmobiles and for the navigation. Also, one or two cars have trailer hitches. It will be left at the Special Enforcement Unit Facility (Heliport). There would be no extra cost for personnel.
 
Amotionby Mr. Warner, seconded byMr. Holmquistto approvethis item. Passedunanimously; CARRIED.
 
      c.   Quarterly Overtime Report – Chief Peverly
Chief Peverly distributed an overtime report, Jan. 1 – Aug. 14, 2009 (attachment #2). He noted that the report compares costs to date with 2008 costs:
·        Police: 14,295 hours less and $449,653 less than at the same time in 2008.
·        Custody: 17,739 hours less and $577,618 less than at the same time in 2008.
·        A total year to date reduction of $1,027,271 and 42,032 hours less than 2008. 
 
Looking at mid-August, there are a couple more weeks of the high vacation season—hopes that after that the use of overtime would go down a little more. This report includes about six weeks of peek vacation time. The year started at 100% staffing and had positions double filled on Custody side. There will be an academy at the end of the month for the Custody Dept. – will put about 15 people into it. A continued problem on the Custody side is the constant observation of high-risk inmates. The Custody Dept. has been meeting with the Commission in Albany, looking at different formulas for supervision of inmates. Right now the requirement is one officer per maximum of 2 inmates, assuming they are of the same classification. They are looking at modifications to some of the cell doors to make them full glass--getting the Commission to authorize them and to monitor four high-risk inmates with one deputy. 
 
Chairman Lesniak asked if the overtime hours include holiday hours. Chief Peverly said that the report does not, but at the end of the year the holiday cost comes out of the overtime account. On the Custody side it will be a little over $400k and on the Police side it will be over $500k. If the pace continues as is, there will still be $1 - $1.5 million less than last year for overtime cost.
 
Mr. Holmquist asked if in looking back at years, have there been dramatic cuts as a result of management decisions, has it plateau or a recent phenomenon. Chief Peverly said that 2009 is a significant and dramatic change in hours of overtime vs. previous years. Two issues are: fully staffing on both sides of the house and having some positions double filled; some is reorganization of staffing and the civilization of some positions. Mr. Holmquist asked if this will get better or is this where it will end. Chief Peverly said that they are looking at some other restructuring initiatives for 2010 in conjunction with the budget. If they can come up with some adjustments, they may be able to bring it a little lower. They are close to the bottom line. To look at Police side today, there is about $1.9 million budgeted overtime--$500k is holiday pay; another $200-$300k of that is grant funded for overtime. It is roughly at about $1 million in overtime, for a law enforcement agency of this size and, when there is mandated overtime (court appearances, major investigations, etc.), there will not be a huge change. The other factor is that the average overtime rate in 2008 was $35.75; in 2009 it is $39.45; almost a $4/hr. increase in overtime while still seeing a substantial reduction in the cost of overtime.
 
Mr. Buckel said that the average monthly overtime in Custody from 2008 to 2009 is about the same; is it expected to be made up on holidays or will it stay consistent for the rest of the year. Chief Peverly said that they feel the numbers will stay consistent for the rest of the year. 
 
Mr. Kinne noted that he saw six Sheriffs outside at the State Fair and asked if that was overtime. Chief Peverly said “no”—they must be off duty people, there are no sheriff’s assigned there--the Sheriff’s Dept. does not have a detail at the State Fair. He will check into it.
 
Mr. Warner noted that a concern for the Health Advisory Committee is that there is an influx of multi-national immigrants, especially at emergency rooms, where fist fights are breaking out amongst the different ethnic groups. Chairman Lesniak said that Upstate has police officers assigned to it; Chief Peverly said that they have their own police force. 
 
2.   Requesting the Chief Fiscal Officer to Explore the Feasibility and Potential Cost Savings of Discontinuing Sheriff’s Road Patrol Services Except to the Extent that Municipalities Without Local Police Request such Services from the Sheriff on a Contractual Basis (Sponsored by Mr. Stanczyk)
3.   Memorializing the Governor and the Legislature of the State of New York to Enact Legislation Amending Sections of the County Law to Pay for the Costs of Maintaining and Operating an Emergency 911 Communications System (Sponsored by Mr. Stanczyk)
Mr. Kinne said that Mr. Stanczyk was unable to make the meeting. 
Chairman Lesniak said that he has a lot of questions and asked if the resolution does away with Operation Impact. Mr. Kinne said that he did not think this was doing away with road patrol--asking for a more equitable and fair sharing of costs. If a town does not have a police force, and wants police services, they should pay their fair share, as they are not now. The City should be in the picture also. 
 
Mr. Warner said that this is a slippery slope. There is a very disproportion number of residents at the jail that are residents of the City of Syracuse that are being lodged at the County’s expense; do we start saying that the City will pick up that tab. If Mr. Stanczyk wants to address it, he should be here to do so. Mr. Kinne said that Mr. Warner is not getting out of the box. In 1999 Mr. Ryan had a commission; all police departments were invited here and 3 of the police chiefs in the community said that we could do away with about 235 less police officers and would have a much better police service if consolidated. However, three of them said “don’t do it while we are in office.” The whole picture should be looked at.  Mr. Warner said that what is being recommended is a huge diversion and it can’t be restricted to one issue. 
 
Chairman Lesniak said that this moves in the opposite direction of consolidation; saying that a town that doesn’t have a police force will pay for it and one that does is going to get passed by—so why not form his own police force in Lysander at less cost. Mr. Kinne asked why should city taxpayers buy police radios for towns and villages. Chairman Lesniak said that because the City is getting radios for all of its police force and fire department. Mr. Kinne said that we are paying far too much for police services in the community.
 
Chairman Lesniak said that both of the resolutions will be held until the next committee meeting.
 
Chairman Lesniak adjourned the meeting at 9:34 a.m. 
 
Respectfully submitted,
 
DEBORAH L. Clerk
Onondaga County Legislature

 
HEALTH COMMITTEE MINUTES
ROBERT D. WARNER, CHAIRMAN, September 8, 2009
 
MEMBERS PRESENT: Mr. Laguzza, Mr. Rupprecht, Mr. Stott, Mrs. Rapp, Mr. Buckel, Mr. Kilmartin,
ALSO PRESENT: Mr. Meyer, Mr. Lesniak, Mr. Holmquist and see attached list (Attachment 1)
 
Chairman Warner called the meeting to order at 10:30 a.m.
A motion was made by Mr. Laguzza, seconded by Mr. Stott to waive the reading of the minutes and approve the minutes of the proceedings of the previous committee meeting; MOTION CARRIED.
 
1.   HEALTH: Dr. Cynthia Morrow, Commissioner
 
a.   Create R.P. 01 40435100 0001 2191, Pathologist, Grade 37 @ $82,152 - $115,969 effective October 17, 2009.
By creating another pathology position, they would then have a Chief Medical Examiner and two pathologists. Would like to hire a person at an advance step to Grade 37, Step Y at $113,143. This will be a $7,000 reduction from the person’s current salary. The lowest range across the country for a pathologist starts at $103,821. Even at the advanced step, it is lower than any other position that is being offered on the National Association of Medical Examiners website. Historically, they have had a Chief Medical Examiner, Deputy Medical Examiner and one pathologist. They would like to keep the Deputy Medical Examiner open for advancement if and when it is appropriate in terms of recruitment. Only three positions would be filled at any time. Mr. Warner asked how long the position has been open; Dr. Morrow said since January 2009.
 
Mr. Laguzza asked who would fill the void for the administrative duties of the Deputy Medical Examiner. Dr. Morrow said they think they can tolerate it for a short time; the Deputy position will be unfounded. Mr. Laguzza asked how much they would have left over in the 101. Dr. Morrow said she doesn’t know, because it is a range, doesn’t know at what advance step they would have hired a deputy. Mr. Laguzza said he doesn’t want to leave an opportunity for an opening that could be filled. Ms. Mignano said the Health Department does not have the opportunity to fill that position without a vacancy review request, the County Executive and Budget have agreed to offer Dr. Morrow the latitude if she were to lose a pathologist or if she wanted to promote. It gives her the opportunity to show that before any new pathologist comes here, there is an opportunity for them to become a deputy, it is a recruitment tool and the position can’t be filled without approval. Dr. Morrow said they could add language to the resolution saying that only three positions will be filled at any given time. 
 
Mr. Warner said they would have that language added before Ways and Means. Mr. Warner asked about the backlog. Dr. Morrow said they complete all the autopsies they need to; without three full time pathologists they would be postponing autopsies, which would be a disservice to the community. Currently they have a Chief Medical Examiner, one Pathologist and they have been covering selected weekends with a contracted position. Mr. Warner asked how many outside autopsies are being done. Dr. Morrow said they do 550 autopsies, 200 external, 20 skeletal, 700 case investigations. Ms. Unger, Dir. of Operations, said the majority of outside cases come from Madison, Oswego and Cayuga counties, also have some from Jefferson, St. Lawrence and Tompkins counties. Dr. Stoppacher, Chief Medical Examiner, said the coroners in those counties make the decision of whether a case falls under their jurisdiction or if it should be a medical examiner’s case.
 
Mr. Kilmartin noted that they contract for certain cases from outside the county and there is a stream of revenue for it depending on the amount of work they do, asked with the shortage of pathologists, have they had to contract out to help them do that work. Dr. Morrow said they have a contract pathologist since Dr. Jumbelic went out on leave last year, they would be able to avoid the cost of contracting with this new person coming in. Mr. Kilmartin asked what the savings would be on an annual basis. Dr. Morrow said they estimate about $80,000 for the annual cost for the contractor.
 
A motion was made by Mr. Laguzza, seconded by Mr. Kilmartin to approve this item; passed unanimously; MOTION CARRIED.
 
b.   Authorize Advanced Step hiring for R.P. 01 40435100 0001 2191, Pathologist, Grade 37,Step Y at $113,143 effective October 17, 2009
 
A motion was made by Mr. Laguzza, seconded by Mr. Kilmartin to approve this item; passed unanimously; MOTION CARRIED.
 
Chairman Warner took the agenda out of order.
 
3.   Requesting the County Executive to Explore the Option of Canadian Drugs (Sponsored by Mr. Warner)
Mr. Warner said we have all heard about the potential budget crunch and ways to potentially save some money. In reviewing prescription drugs, other counties are using the Canadian system and saving millions of dollars. Mr. Warner noted that Mr. Joseph Scotti, Senior Analyst – CanaRx, and Mr. Phil Graham and other representatives of CSEA were present at the meeting to explain the program.
 
Mr. Joseph Scotti noted that he has been involved in the health care industry for the past 25 years – 20 years with United Healthcare as an underwriter for the State of New York program and four years as deputy director of CSEA’s Health Benefit department. This is the first program that he has come across that actually does what it says and saves money. Mr. Scotti presented the following Power Point:
 
 (Power Point Presentation on file with Clerk)
 
   
Mr. Warner asked about the old adage that a lot of these medications are manufactured here in the United States, go to Canada and then are re-imported. Mr. Scotti said they only sell brand name maintenance medications; those medications come directly from the manufacturer in sealed containers. Mr. Scotti used the example of Lipitor, made by Pfizer, said it is only made at one location – Ireland, goes from Ireland to Puerto Rico; because it is a U.S. holding, it is repackaged and stamped with U.S. stamps and then shipped. Mr. Buckel noted that Mr. Scotti said this is an option program and it wraps around our existing prescription drug carrier, asked if the county saves money or the user. Mr. Scotti said his understanding of the County prescription drug program is that it is a self-funded, what you get from the carrier when it is self-funded is a premium equivalent. They think they know what you will spend in a year, what you pay is the cost of the medications, plus some administration fee that they are charging to manage the program. If someone opts to use CanaRx, the bill is going to be less. For example, the average price for a 90-day supply of Lipitor in the U.S. is about $350, ventures to guess County employees are paying about $300; the CanaRx price is $142. The reason for that is the tier one countries negotiate the price with the manufacturers. Mr. Buckel asked if the administrative fee is based on the raw prescription dollar or the number of scripts. Mr. Scotti said he doesn’t know; his guess is that it is the number of scripts processed. 
 
In answer to Mr. Warner, Mr. Scotti said 95% of all brand name meds are manufactured outside the United States. CanaRx is a mail order program for a ninety-day supply; they are not hurting the local pharmacies. Mr. Laguzza asked if they have the capacity to fill one individual pill in a package. Mr. Scotti said “no”. Part of that is safety – they only delivered sealed containers from the manufacturer, they don’t open packages.  There are instances where a physician will write a script for less than a ninety-day supply. If that is what they receive and it is a medication they offer, they will call the patient and ask if they are OK with them opening that sealed package. 
 
Mr. Warner asked with the number of employees, retirees that are serviced under the present program, what is the potential savings to Onondaga County of going with CanaRx. Mr. Futia (CSEA) said with all the groups that they negotiated this benefit with; he thinks they are seeing an average of about 40% savings on drugs spent. Mr. Scotti said he is seeing right now, and there are some obvious variables, about 10% of the total drugs spent. Mr. Futia said when they negotiate the benefit; it is a zero co-pay option for the employees. The current drug prescription program doesn’t go away, still have access to pharmacies, can still utilize the current domestic plans and mail order program. In order to achieve the maximum savings for this alternative drug plan, a zero co-pay option for the employees would have to be put in place, the employer saves by the drug list that is put in place. The determination of what drugs would be available through CanaRx would be done by a cost analysis based on current drugs spent compared to how they cost internationally. In answer to Mr. Buckel, Mr. Scotti said the drugs would never be generic, this program only allows the availability of brand name drugs. In answer to Mr. Buckel concerning the administration fee, Mr. Scotti said he doesn’t know how the current contract is set up, whether it is per dollar per script fee. A CSEA representative said they have requested utilization numbers from Employee Benefits; they should have an accurate count of those numbers. Mr. Graham said Mr. Stasko sent a letter to the CSEA members, did the top twenty brand name drugs that CSEA members use, estimated about $.5 million in savings; Mr. Graham said there are other unions besides CSEA, estimates it would be higher than that. Mr. Scotti said when they negotiate this program, it is not just for the CSEA population, it is the other unions and management as well.
 
In answer to Mr. Warner, Mr. Scotti said they could give a much better figure regarding potential savings with better utilization numbers. Mr. Scotti said in order to make this program work, they need an incentive to make the members decide to use it, and they could go from paying a $17 co-pay to zero.
 
In answer to Mr. Kilmartin, Mr. Scotti said his company handles only mail order, brand name, and maintenance medications. They do not do injection medications (except those that are not heat or cold sensitive), will not sell narcotics and they won’t sell anything that can be turned into something that has street value. FDA regulations say that an individual can import up to a ninety-day supply for personal consumption. They would not fill 30-day prescriptions except for certain illness medications, such as allergy medications, that would be filled because it is considered maintenance medication. To continue potential savings, they prefer a 90-day script with three refills. The company calls before they send a refill to see if anything has changed that should preclude them from sending the refill, and then refill is in the mail before the person runs out.
 
Ms. Mignano suggested that perhaps some of the differences of what the utilization numbers are because they are doing brand name only and the County has a very good generic utilization right now, that would have to be factored in, doesn’t know how it is broken down with the County. Mr. Scotti said they are not a pharmacy; they sell savings, their services. They would push the membership towards generic utilization for the following reasons:
- NYS is a mandatory generic substitution state. They make the physician fill out a form documenting the medical reason why a brand name.
- If application shows that they have been on a generic drug, they won’t fill the script; person would have to go through the domestic program.
 
Mr. Scotti said a member volunteers into this program by way of an application, that application serves two purposes – informs them of the health history of that individual and medications that they are already on. They need to know that a person has been on a medication for at least 30 days before they fill it. They suggest that a person get a 30-day script from the physician for a new med with a local pharmacy first. They do that for safety to make sure it is the right med, don’t want to send somebody a 90-day script if it isn’t the right med for them.
 
Mr. Warner asked why they are hearing that programs such as this are illegal. Mr. Scotti said they have been in business for nine years, have never had any involvement with the FDA except back in 2003, the company responded and they went away. They are leveraging FDA’s own language: “an individual can import up to a ninety day supply for personal consumption”. They have had the letters in 2003, packages being stopped at the border by customs or the FDA, but no customer (individual or entity) has ever been prosecuted, they are doing this under the letter of the law. Onondaga County would never have a contract with them; it is a voluntary program, the employee, the person volunteering into the program has the contract with CanaRx.
 
Mr. Warner said they would continue to pursue this program, would like to have the utilization figures by budget time, asked how long it would take after they get the figures to give an answer as to the potential savings. Mr. Scotti said they would need about a week to put together a comparison.
 
Mr. Stott asked what happens if a person uses a medication that causes them to be severely ill or they pass away. Mr. Buckel asked Mr. Scotti if he would provide their certificate of insurance so that if any employees have issues, we know what their limits are; Mr. Scotti said “yes”. Mr. Scotti said the company’s corporate attorney is available to answer questions.
 
Mr. Rupprecht asked if the contract is with the individual who pays the company, what happens if they don’t get paid. Mr. Scotti said in order to make the FDA personal importation language work, the individual already has to be the owner of the medication when it comes in, CanaRx pays for the medication, creates a box of the medication, education leaflet, receipt that says the individual owns the medication and then it is shipped. About every two weeks a bill would be sent to the County for reimbursement for all medications. If they County stopped paying, they would stop shipping.
 
In answer to Mr. Kilmartin, a CSEA union representative said he had two legal opinions from attorney, Mr. Joseph Morris. Mr. Morris was Attorney General under President Reagan’s administration; he has thoroughly reviewed the business model for CanaRx and has put his legal opinion on paper, provided those to the committee members (on file with Clerk). He said he also had legal opinions from Springfield and from other counties. A union rep noted there is another option that has never been proposed officially to the County administration. A few years ago CSEA put together a CSEA Strategic Benefit Trust Fund (5013-c Taft Hartley fund). They could administer the program for the County through the trust to create another layer between the County and CanaRx at no cost. Mr. Lesniak asked if it would be available to other employees and other union members. The answer was yes.
 
Mrs. Rapp introduced Mr. Scott Armstrong who represents Pharmaceutical Research and Manufacturers of America (PhRMA). Mr. Armstrong said he is a registered lobbyist with PhRMA. Presented information to the committee, including a statement on the dangers of prescription drug importation, opposition to Senator Diaz’s bill S.1645 for various reasons, a letter to Danny Donohue, President of CSEA from Craig Burridge, President of Pharmacists Society of the State of New York, asking why he is endangering the 20,000 registered pharmacists and 12,000 pharmacy technicians in New York by going outside New York to a foreign country, memos, etc. (on file with Clerk). Mr. Armstrong said he just received a call from Bristol-Myers Squibb asking what is going on. Mr. Armstrong provided a leaflet regarding the Partnership for Prescription Assistance Program that has distributed $15 billion worth of pharmaceutical products for free or nearly free to people needing help since 2005. Mr. Armstrong asked why the City of Springfield does not participate in this program with CanaRx any more. Mr. Scotti said the city went bankrupt and Boston took them over, they are currently in negotiations with Boston. Mr. Armstrong said the main objection of the pharmaceutical industry is that there is no inspection process. FDA can’t guarantee the safety of the product or the origin of the drugs. Some studies cited the drugs were coming from companies and countries that are much different than what the labeling claims. A broad spectrum of folks in the pharmaceutical, medical, biopharmaceutical, business and communities have a serious objection, because when that crosses the border, you cannot guarantee where it came from.
 
A motion was made by Mr. Warner, seconded by Mr. Rupprecht to approve this item; passed unanimously; MOTION CARRIED.
 
2.   ProAct Update
Mr. Meyer reviewed that about two years ago, Legislators Rhinehart and Sweetland worked with the administration on the ProAct card. They are being used by young people who are between graduating from school and entering the military, by new employees who may have a wait before they are eligible for insurance, and by those working for employers who don’t provide benefits. Mr. Meyer strongly suggested that the legislators talk to groups, churches and organizations in their community about the cards. Mr. Meyer provided a sheet with number of claims, cards used, cost, and price savings. People are saving about 40% off the cost of prescriptions with local pharmacists. County residents have saved a total of $2.8 million dollars so far by using this card, cannot be used with another plan. Mr. Meyer advised that the ProAct representatives would be at the October Health committee meeting.
 
The meeting was adjourned at 11:45 a.m.
 
Respectfully submitted,
Johanna H. Robb
Deputy Clerk
 

 
 
SOCIAL SERVICES COMMITTEE MINUTES – SEPTEMBER 8, 2009
CHAIRMAN SAM LAGUZZA
 
MEMBERS PRESENT: Mr. Holmquist, Mr. Rupprecht, Mr. Lesniak, Mr. Stott, Mr. Buckel, Mr. Kilmartin
ALSO PRESENT: see attached list
 
Chairman Laguzza called the meeting to order at 11:48 a.m.  A motion was made by Mr. Lesniak, seconded by Mr. Stott, to waive the reading and approve the minutes of the previous committee meeting. MOTION CARRIED.
 
1.   AGING AND YOUTH: Lisa Alford, Commissioner
      a.   Amend ’09 Budget to Accept Funding for Ready By 21 Quality Counts Initiative and Authorize Co. Exec. to Enter into Contracts to Implement this Res. ($50,000)
This is continuation of a project; no local dollars. The purpose is to improve the capacity of youth development programs in the community. There will be training for County staff and for agencies so that even beyond the time of the grant, the impact will be felt.  The goal is to maximum and make sure that the youth development programs are high-quality programs and the activities and interactions with adults are high-quality. Several organizations are part of it—5 Catholic Charity sites, Salvation Army, Dunbar, and several City parks. It is not limited to agencies that are currently funded—open to any agencies that provide a youth development program.  
 
Mr. Lesniak asked what Ready By 21 is. Ms. Alford said that outside trainers have been brought in, who train on the on the Ready by 21 model which looks at interactions between young people, the facility, policies and procedures. Once an assessment has been done on a program, training is provided on how to take the data and make improvements to the program. Chairman Laguzza said that the youth development sites train the trainer to ensure that the kids are nurtured in a way of Ready By 21 and they are progressing in their interactions and development. Ms. Alford said that it is not funding new programs; it a quality enhancement model of the programs that they currently have. Mr. Lesniak asked to be provided with a copy of the training that will be done, the locations and a schedule.
 
Mr. Buckel said that he would like to see a point where outcomes are identified. For example in ensuring that youth are ready for college certain things can be measured--dropout rate, achievement levels, college entrance rates, etc. He would like to see how it is measured overtime--where it started and where it is currently. Then if things aren’t working, we can see why not and redirect efforts. Ms. Alford said that they have outcomes; every one of the agencies that are funded are required to lay out their outcomes. Mr. Buckel said that he would like to see hard data and begin to set goals. Ms. Alford said that they want to look at dash boarding, which looks at other communities in all different areas:  schools, after school, pre-K, etc. Mr. Lesniak said that he wants to see a list to know who was given money to enhance their program. Mr. Alford said that she can provide the identified outcome for all agencies currently funded. Chairman Lesniak asked that the list identify what the target program is.  Mr. Stott said that he would like to see a timeline of what the rate/measure is. This is still taxpayer money, and as a local government we need to define how money is being spent.
 
A motion by Mr. Kilmartin, seconded by Mr. Lesniak to approve this item. Passed unanimously; CARRIED.
 
The meeting was adjourned at 12:00 p.m.
 
Respectfully submitted,
DEBORAH L. MATURO, Clerk
Onondaga County Legislature

 

COUNTY FACILITIES COMMITTEE MINUTES
ROBERT S. DEMORE, CHAIRMAN
September 9, 2009

 
MEMBERS PRESENT: Mr. Lesniak, Mrs. Rapp, Mr. Stanczyk, Mr. Jordan
MEMBERS ABSENT: Mr. Masterpole, Mrs. Winslow
ALSO PRESENT: and see attached list (Attachment 1)
 
Chairman DeMore called the meeting to order at 9:02 a.m. A motion was made by Mr. Jordan, seconded by Mrs. Rapp to waive the reading of the minutes and to approve the minutes of the proceedings of the previous committee meeting; MOTION CARRIED.
 
1.     FACILITIES MANAGEMENT: Mr. Manny Barbas, Deputy Commissioner; Mr. Lee Klosowski, Dir. of Energy Sustainability
 
a.     Create the Title of Plasterer at the hourly rate of $22.82 effective November 1, 2009
Mr. Barbas said they have repaired five interior sites that had damage due to roof leaks at the Court House; cost has averaged about $3,500 per site. There are 15 more sites to repair with an estimated cost of $45,000. They are requesting to put a plasterer position on their roster, utilize the 103 as they have done with other trades, this person would be hired for no more than twelve weeks; estimated savings would be approximately $25,000.
 
A motion was made by Mr. Stanczyk, seconded by Mr. Lesniak to approve this item.
In answer to Mr. DeMore, Mr. Barbas said it would be considered a temporary position, no benefits. Cost of materials would be about $2,000.
A vote was taken and passed unanimously; MOTION CARRIED.
 
b.    Amending the 2009 County Budget to accept an Energy Efficiency and Conservation Block Grant from the U.S. Department of Energy and Authorizing the County Executive to enter into Contracts to Implement this Resolution ($2,459,000)
Mr. Klosowski said these funds are intended to be used to reduce fossil fuel emissions, increase energy efficiency, create and retain jobs. The County has requested the release of $250,000 of the grant to develop an Energy Efficiency and Conservation Strategy. Grant requires the municipalities to submit the strategy that would define all the projects that they plan to undertake and demonstrate the jobs that would be created. They have an RFP out for a consultant to assist in doing this strategy. Strategy must be completed by November 24, 2009. All funds need to be committed within 18 months and spent within three years as part of the stimulus package.
 
Mrs. Rapp asked what projects they are thinking of putting in place. Mr. Klosowski said there were a number of energy conservation measures identified with the Performance Contract with Carrier that were not implemented because of the pay back time period or because of budgetary reasons, that would be a starting point. That study focused on the 25 largest energy consumers, the next step would be to look at some of the smaller facilities. Ms. Smiley said they would also look at leveraging money, would look at things where they can draw down NYSERDA and other money to make it bigger than the $2.4 million. Once they have a complete list of projects and have vetted them in terms of those that are going to have the most payback to the County, etc., they would come back to the Legislature with the list of projects. Mrs. Rapp encouraged them to look at one that gets some of the money to small business that is actually creating jobs.
 
Mr. Stanczyk asked if the $250,000 is the maximum they can spend on the study. Mr. Klosowski said it is the maximum amount, but it is not what they intend to spend on the strategy. Mr. Stanczyk said they had the Carrier study, asked why they don’t have someone in the Facilities department put together a strategy, why spend to have some expert learn our systems and tell us what to do. Mr. Klosowski said it is consistent with what other counties have done, there are requirements in addition to the Carrier study to look at – greenhouse gas reduction, formulas for job creation; strategy has to provide not only the projects proposed, but a method to monitor and measure the performance of those projects. Mr. Stanczyk noted that the proposal is suppose to be done in two and a half months, cannot understand why they can’t hire some person for less than the $250,000, develop the expertise from within and have this expertise here for the next five to ten years. Ms. Smiley said Mr. Klosowski has expertise in everything from purchasing, electricity and gas. Mr. Klosowski has the expertise to make sure the people they bring in can do that work, but there are a lot of things on their plate right now regarding energy, and
 
with the condensed timeframe to vet all of these and have all the formulas done that the feds want, it is unrealistic that one person can do that. Mr. Stanczyk said it is absurd to spend $250,000.
 
Mr. Lesniak asked about the Carrier study. Mr. Barbas said under the Performance Contract, Carrier hired local engineering firms to analyze the County’s opportunities for energy conservation measures in our 25 largest facilities. There are still projects that may have come up in value, because of the change in the economics of gas and electricity. Mr. Barbas said they might want to look at the facilities they didn’t consider with the Carrier study, and then they have all the sustainable strategies (wind, solar, etc.), they have no expertise in where that is heading, the cost to implement, these are the types of firms they are soliciting; $250,000 is the maximum that would be spent on a study, but it might come in at $100,000.   They hope to gain ready, available expertise that can help them meet their deadline and get a program under way.
 
Mr. Jordan mentioned the florescent bulbs to save on electricity as part of the Carrier project and the environmental hazards and disposal problems associated with them. Mr. Jordan is concerned that they will be going in with tunnel vision and not looking at it in a broad spectrum to come up with a solution that is best in every respect. Mr. Klosowski said this grant is set up to focus on projects that reduce energy consumption and that are good for the environment long term and are sustainable. Mr. Barbas noted that with the Carrier project, they weren’t changing technology or creating a new problem, they were putting in smaller florescent tubes that would be more economical and more efficient.
 
In answer to Mr. Stanczyk, Mr. Klosowski said they are looking for areas where they don’t have expertise; they have a committee of folks that include people from WEP, Metropolitan Water Board, and DOT who are identifying projects that make sense. There will be fairly extensive documentation of each project – what the benefits would be, the energy savings, greenhouse gas, the job creation out of that project; these would be new projects, not part of the Carrier study. Mr. Stanczyk asked if Monroe and Erie County have a plan in place. Mr. Klosowski said they are at the same stage as Onondaga County. Ms. Smiley said they were one of 11 entities across the country that got this initial approval.
 
Mr. DeMore said they could actually fix buildings, retrofit buildings with this money, so when we are done we aught to be able to touch something that has been fixed as opposed to lots of studies that get put in a drawer someplace.
 
Mr. Jordan said there is a small window of time to get this done, don’t have the staffing with all the other things they need to do. Ms. Smiley said they have to vet each project, score them to decide which have the best payback, which are best for the environment, etc.
 
A motion made by Mr. Stanczyk to amend the money for the strategy down to $150,000. There was no second.
 
A motion was made by Mrs. Rapp, seconded by Mr. Jordan to approve this item; Ayes: 4; Noes: 1 (Stanczyk); MOTION CARRIED.
 
2.     PARKS:
 
a.     Appointment of William Lansley, Commissioner of Parks and Recreation
Ms. Smiley said Mr. Lansley has strong management skills to move the department forward. Bob Geraci has done a fantastic job in terms of visioning of parks and they believe that Mr. Lansley has the type of expertise to continue our great parks system.
 
A motion was made by Mr. Stanczyk, seconded by Mr. Lesniak to approve this item; passed unanimously; MOTION CARRIED.
 
b.    Amending the 2009 County Budget to Accept a Grant from the New York State Council of the Arts for the Syracuse Symphony Youth Orchestra, and Authorizing the County Executive to Enter into Contracts to Implement this Resolution ($2,500)
Mr. Cooley said the Syracuse Symphony Youth Orchestra cannot apply directly apply for these grant funds, because of technical reasons. 
 
A motion was made by Mr. Stanczyk, seconded by Mrs. Rapp to approve this item; passed unanimously; MOTION CARRIED.
 
The meeting was adjourned at 9:35 a.m.
 
Respectfully submitted,
 Johanna H. Robb
 Deputy Clerk

EDUCATION & LIBRARIES COMMITTEE MINUTES - SEPTEMBER 9, 2009
PATRICK M. KILMARTIN, CHAIRMAN

 
MEMBERS PRESENT: Mrs. Winslow, Mrs. Rapp, Mr. Corbett, Mr. DeMore, Mr. Kinne, Mr. Masterpole
ALSO PRESENT: and see attachment list (Attachment 1)
 
Chairman Kilmartin called the meeting to order at 10:37 a.m. A motion was made by Mr. DeMore, seconded by Mr. Corbett to waive the reading of the minutes and to approve the minutes of the proceedings of the previous committee meeting. MOTION CARRIED.
 
1.   OCPL: Ms. Elizabeth Dailey, Executive Director
 
a.   A Resolution Authorizing the Reconstruction and Construction of Improvements to Various Public Libraries Located in the City of Syracuse in and for the County of Onondaga, New York, at a Maximum Estimated Cost of $4,400,000, and Authorizing the Issuance of $2,250,000 Bonds of Said County to Pay the Cost Thereof
Ms. Dailey said they want to be responsible, proactive and take care of issues that have to do with energy efficiency, with the safety of their branches and bring them up to date. Ms. Dailey reviewed that there was a major study done in 2001 by Ashley McGraw Architects outlining everything that needed to be done in the branches. In 2007, City of Syracuse and the County representatives visited every library branch and made a list of every infrastructure item that needed to be improved, and then the work of prioritizing and evaluating began, driven by Mr. Kochian and the library administration for the past couple of years. A program and financial information sheet was provided (Attachment 2) and a project list for the various libraries (Attachment 3).
 
Mr. Kilmartin asked if there are eight branches involved and if the list provided are all projects that have not been completed. Ms. Dailey replied “yes”. In answer to Mr. Kilmartin, Ms. Carmer said they have been escalating the project costs each year; they have been doing projects of the most urgent need with State Library Construction grant money. Mr. Manning said the OCPL Board of Trustees strongly supports these improvements; they will be working closely with the project manager.
 
Mr. Corbett asked about the dry well/water damage at White Branch. Ms. Carmer said they discovered this when they were excavating for the ramp, White Branch was built on the site of a former school, the basement concrete floor of the old school is 8 feet below grade and is preventing water from draining out; they need to address that, have to protect the foundation, engineering and design work will be required.
 
Mr. Kilmartin asked if there are other mechanical and infrastructure issues, other necessary improvements that they see on the horizon, or will this carry the libraries forward for a number of years. Ms. Carmer said this will upgrade the mechanical systems so that they will be sound with up to date technology, most are 40 to 50 years old. One branch has been without air conditioning most of the summer; most of the roofs need replacing (were last done in 1986).    Mr. Kilmartin asked if they know of any other mechanical improvements that need to be done. Mr. Manning said this is the priority 1 list; there is a priority 2 list.
 
Mr. Kinne asked why they aren’t seeing the priority 2 list. Ms. Mignano said when they did the city branch walkthroughs, the number one goal was to identify safety, infrastructure, security and ADA issues. They made a list of the most important priorities; Ms. Carmer has been chipping away on that with grant money.
 
Mr. Fisher said the city branch libraries have been in existence for 50 to 60 years in many cases. In the 1970’s, an agreement was made between Mayor Alexander and County Executive Mulroy where the City libraries would be managed by the County, but would continue to be owned by the City. An additional deal was arranged between Mayor Young and John Mulroy regarding funding the Mundy Branch. The City took the bonding ability of the County and borrowed the money to build Mundy, the County taxpayers who live in the city pay the debt service on these capital projects via the Abstract. On that Abstract for a number of years was payment between $200,000 and $270,000 a year by the City. Over the last several years, little of that money has been spent, there is about $1 million sitting in an account that can go towards these improvements. A second source of funding – the State Library Construction grants that have a 50% matching requirement, OCPL has been diligent about leveraging that as much as possible. The third source of this funding – for the next ten years the County is asking the City by way of agreement to make approximately a $270,000 a year payment, which would fully pay off the debt and principal of the ten year bonds that they would be floating to pay for these projects. Fourth source – the community has been focused on building a computer lab and expanding meeting rooms at Mundy for $300,000. $100,000 would come from this money and hoping the community, the library and the supporters can find the $200,000 elsewhere. One possible source is the Skunk City remediation money.
 
Mr. Masterpole asked what the timeline is from beginning of construction to completion. Mr. Fisher said the goal is to have a project manager by the end of the year, get started on actual construction by summer of 2010 and be done within two years. Mr. Masterpole asked if the roofs should be staggered a little so that all roofs wouldn’t need to be replaced at the same time in the future. Mr. Fisher said they are staggering the financing over ten years without staggering the work. Mr. Masterpole asked how much they paid for the Ashley McGraw study in 2001, noted that they are now starting to implement things in 2009 that might not be applicable any more. Ms. Mignano will supply that information, said that is why they brought City and County facilities people to do the walkthroughs. Mr. Masterpole noted that from 2003 to 2007 the County was pretty sound financially, now in 2009 when it is said that we are in terrible financial shape, we have to spend $4 million that we knew about in 2001. Ms. Mignano said this is a relatively novel approach they took in 2007 to think about using the County bond rating that, at the time, was better than the City’s and would save taxpayer dollars. Between 2001 and 2006, they did projects because there was money in the budget.
 
Mr. Kilmartin asked in terms of the $270,000, did they collect these funds year to year in anticipation of building up a little bit of a war chest so they had enough cash available to reduce the debt. Mr. Fisher said “yes”. Mr. Masterpole said he is fully in support of these projects, but it is really a charge back on the Abstract. Mr. Fisher said each year Mr. Kochian would make the City aware that this capital line was there, they are well aware that not all of this gets spent, any money that is not spent on the City Branch Libraries Budget stays within that budget. Mr. Fisher said they might save some money by doing six roofs with the same roofer at the same time. Ms. Mignano said since 2006 when the State Library Construction Program began with matching funds, they have been chipping away at the list, have done over a $1 million worth of projects, the list they have in front of them would have been a lot longer.
 
Mr. Kilmartin asked if the reason they didn’t bond in 2001 was that there weren’t sufficient capital funds that had accrued to the charge back. Ms. Carmer said there was only $60,000 per year in the branch budget up until about 2004, and then it went to $270,000 for about the last four years. Once they became serious about doing the whole project instead of just responding to emergencies, it increased to $270,000 in anticipation of bonding for it. Mr. Fisher said the City is fully aware that the County is going to ask the Common Council and the Mayor to get on board with this agreement, without the agreement, this won’t go forward.
 
Mr. Kilmartin asked in terms of the $270,000, will that continue during the term of the bond, is it expected that it will continue after the term of the bond ends, is it projected out that far. Mr. Fisher said the abstract that they reviewed with Mr. Sprague has a $270,000 line in the 2010 Budget, wouldn’t expect that in 2011 they would propose that to the City, because they will be making bond payments by then; doesn’t know what will happen after the ten years. Mr. Kilmartin asked if the contingency is higher then most contingencies. Ms. Mignano said it is a little higher because they have to do both the architecture and engineering pieces. Mr. Kilmartin asked in terms of the project balance of $1.574 million, is that the money that is currently in the Capital Account line item – prior Abstract payments. Ms. Carmer said “yes”. Mr. Kilmartin asked in terms of the anticipated grant funding of $606,534 if they are secure or presumed. Ms. Carmer said $45,000 is secured (balances in prior years construction grant projects), remainder is projected. Mr. Kilmartin asked what their level of certainty is concerning securing the grant money. Ms. Mignano said there is a statewide $14 million allocation and Onondaga County’s portion is $446,000 to share with member libraries. Since its inception, they have received what they have requested. Ms. Carmer said they have $45,000 in hand, and in the state budget there is approximately $446,000 earmarked for Onondaga County system wide, they are requesting $360,000, mainly because some members didn’t request funds for projects this year.
 
Mr. Manning said a full time project manager will be a good investment and will find some savings; the burden of managing this job is not falling on the staff.
 
 
Mr. Kilmartin asked if there would there be an objection to a line item in the resolution saying that if the contingency is lower or more grants come in, those funds will be utilized to reduce the debt service. Ms. Mignano said it is the City taxpayers paying for it, it is not our money, it is our debt service, our debt load is well under maximum debt limit, it is not impinging upon our ability to borrow at our interest rate. There are some things that didn’t make the list that would enhance the libraries and would save money in the future, suggests that that wouldn’t be a line that they would want to put in the resolution. Mr. Kilmartin said if there are savings in the contingency and additional grants, and they want to look at energy efficiency, etc., would they be coming back to the Legislature, Ms. Mignano said they could.
 
Mr. Masterpole asked if there are any green technologies going into these projects, or is it just a low bid deal. Mr. Manning said what is being done is basic safety and infrastructure, but there is stimulus money coming out through NYSERDA that they are looking at that could supplement lower priority 2 type improvements.
 
Mr. Kilmartin said he would like to take a look at possible wording in the resolution that if there are savings with contingency or grants, and that if other priorities are looked at, they will come to the Legislature. Mr. Fisher said this is not a County department, the Library has a Board of Trustees and Executive Director, it would be their call if they are comfortable coming back to the Legislature to say they have saved some money and this is how we would like to spend it. Mr. Manning said he expects the project manager to report to the Board every month with professional, technical, scheduling and financial reports. Mr. Kilmartin asked if the grants fall through for some reason, what is contemplated, would they reprioritize projects and cut some. Ms. Carmer said “yes”.
 
In answer to Mr. DeMore, Mr. Fisher said the agreement has been in Corporation Counsel’s hands for a couple of weeks, doesn’t know if they have any objections. Mr. DeMore noted the provision in the agreement “Upon the occurrence of the event of default, the County Executive will have the right to set off amounts remaining unpaid against any revenues, including sales tax revenues, owed to the City by the County”, he would hope that stays in the agreement.
 
Mr. Kilmartin asked if the projects cost more, above and beyond the contingency, is he correct that they would reprioritize. Mr. Fisher said they would not spend more. Mr. Kilmartin understands that the agreement would go before the Common Council on September 14th or 28th for approval before the Legislature votes at their next session. Mr. DeMore said he would like to know if the contract changes.
 
A motion was made by Mr. Masterpole, seconded by Mr. Corbett to approve this item; passed unanimously; MOTION CARRIED.
 
b.   Authorizing an Agreement with the City of Syracuse for Renovations and Improvements to Various Public Libraries Located in the City of Syracuse
 
A motion was made by Mr. Masterpole, seconded by Mr. Corbett to approve this item; passed unanimously; MOTION CARRIED.
 
The meeting was adjourned at 11:26 a.m.
 
Respectfully submitted,
 
 
 
Johanna Robb
Deputy Clerk
 

ENVIRONMENTAL PROTECTION COMMITTEE MINUTES – September 9, 2009
JAMES A. CORBETT, CHAIRMAN
 
MEMBERS PRESENT: Mr. Jordan, Mr. Masterpole, Ms. Williams, Mrs. Winslow, Mr. Rhinehart
MEMBERS ABSENT: Mr. Rupprecht
ALSO PRESENT: Chairman Meyer, see attached list
 
Chairman Corbett called the meeting to order at 11:30 a.m. A motion was made by Mr. Jordan, seconded by Ms. Williams, to waive the reading and approve the minutes of proceedings of the previous committee meeting. CARRIED.
 
1.   LAKE IMPROVEMENT: Sue Miller
      a.   ACJ Update
Sewer Separation 051
·        Completed installation of 700’ for new sewer; anticipated being to South Ave within the next couple of days
·        Still planning to be completed this fall – will start a second crew within a couple of weeks to be run simultaneously
Chairman Corbett said that this could change the process for the future, as the bidding came in a lot lower for doing the same type of job.
 
Harbor Brook interceptor sewer
·        Between Velasko and Fayette Streets, getting $20 million in stimulus money for
·        Working on finalizing design – bid advertising date is Sept 15 and bids will be open in October
·        Have to have contact signed by end of the year as a tie to the stimulus money
 
Chairman Corbett asked to be provided with a copy of the route for this project.
 
Green Stimulus monies
·        Haven’t heard any word yet, but expect to hear soon
·        Have been getting calls from the State about some of the projects submitted
Syracuse City School District
·        Training for teachers – met with them in August
ACJ Amendment
·        Discussion in August on trying to finalized the amended consent judgment amendment
·        Have to go to Federal Court on Sept.
·        August – much time involved in putting together green and gray projects to be part of the amendment
Green Presentations
·        Display at State Fair – in conjunction with Atlantic States
·        Held meetings with local landscape architects
·        In house presentation for Community Development Dept
·        Citizen League Advisory Committee
Skimmer boat
·        Operating in harbor; new contractor
 
Chairman Corbett noted that a funding package was presented at Education & Libraries Committee--part was for Mundy Library, $300k, anticipating that $200k of it would be out of the $3 million remediation for that area.  Mrs. Smiley said that the the City comes to them with recommendations on the project and the County has not received them yet. Chairman Corbett said that it would have to be OK'd by the City; Mrs. Smiley agreed. Chairman Corbett said the there were six roofs involved in the package, and it was stated that it is for basic roofing, but they are going after green stimulus money to do enhancements. With all the green being done in the County, he highly recommends that the City and County get together and see if here isn't a way to get more grant money. It seems there is more and more construction going on that is not entailing green infrastructure. Mrs. Smiley said that she asked Manny Barbas, Facilities Management, to reach out the library to see what the projects are--the County does want to incorporate green where it can. Also, Brian Lynch, Commissioner, has been working with them.
 
Mr. Rhinehart asked if trees have been put in on the West side yet. Mrs. Miller said that about 40 have been put in so far. The project includes 400 trees over two years. Many new trees have been planted near Blogett School. Mr. Rhinehart noted that he has seen rain barrels for sale for $100. Mrs. Smiley said that there is a listing on the WEP website where rain barrels can be purchased.
 
2.   Requesting Commissioner of Water Environ. Prot. to Work with the Residents of Whispering Oaks and the Town of Lysander to Resolve Wastewater Collection Issues at Whispering Oaks (Sponsored by Mr. Lesniak)
Mr. Lesniak explained that there is a 50 home development off of Seneca River, Lysander, that is in a sewer district but set up as a community septic system, which has been failing since 2000. Mr. Rhinehart asked if there is a mini treatment plant there; Mr. Lesniak said “no”; there are nine different holding beds. There have been meetings with DEC because they are concerned about gray water running into the Seneca River. DEC has held off on filing any consent judgments against the County.  The project was initially started with former Commissioners Elander, Ott and now Ms. Pastella to get a sewer line drilled under Seneca River and hooked into Harbor Heights in VanBuren. At the time, it was the least expensive way to go; residents were willing to bear the cost at about $890/year/household. Since then there has been an issue of whether it go that way or whether to go down Rt. 370 allowing a bigger area to hook in. To go down Rt. 370, the cost to the residents would more than double. Grants are being sought; and therefore the resolution does not specify which way to go. He is simply asking the Commissioner to move this along and permit it and figure out later which direction it will go. If it goes under the River, the residents are willing to restrict it to those 50 homes, as there is an issue of capacity issue should the rest of the area develop. The town is willing to sign off that it will be only those 50 homes. DEC won’t wait forever and he would like to move this along.
 
In answer to Mr. Masterpole, Mr. Lesniak said that the payment of $890 would be for 30 years plus their sewer use fees. Mr. Masterpole asked why the County would not permit this. Mr. Lesniak said that the main issue concerns capacity should that portion of Lysander grow and expand. Harbor Heights would then be capped out and eventually an additional pump station would have to be added. He has argued that if an additional pump station has to be added, the developer of the next phase should take on that cost. He noted that 50 homes won’t touch the capacity. Ms. Pastella said that they agreed that the additional 45 to 50 homes was OK, the concern is the additional 200 or so lots that could be connected. She was not sure how many more homes would bring the pump station up to capacity. Mrs. Smiley explained that it is more complex than just capacity--additional development, changing of sewer lines, etc. The problem can be fixed, it is deciding which way to go. The 2010 Plan has it going down Rt. 370 due to future growth, but there is a cost issue with it. In going across the River there are issues regarding adding easements, odor control, etc. All things are being looked at and reviewed. Mr. Masterpole said that if there is further development, it should be the developer’s issue. He asked why a resolution is needed. Mr. Lesniak said that the process was stalled; there is a meeting with the homeowners and County Executive’s office to move things along, but wants to make sure that if that doesn’t work out, that things are proceeding in other fashions.
 
Mr. Jordan asked if the existing system can be repaired. Mrs. Smiley said that it is a unique water mounding issue with the soil and hydrology. Mr. Lesniak said costs analysis were done on fixing what is there, and it may not be a permanent fix verses going to Harbor Heights. The residents said that if they have to spend to fix what is there and it not a permanent fix, then they want to go the Harbor Heights route and spend a few dollars more.
 
Mr. Rhinehart asked how it got approved originally. Mr. Lesniak said it is 9 beds; development all funnels into them; it was constructed in the late 1980’s. Mr. Rhinehart asked if the engineering was done wrong. Mr. Lesniak said that he did not think so; there are a few others in the county that he is aware of. Mr. Rhinehart is concerned that if the County fixes this one, then more will come. Mr. Lesniak agreed, but said that the residents are willing to pay for this fix. Ms. Smiley said that the developer went out of business. Mr. Rhinehart said that he is concerned about raised beds being allowed in water sheds. In answer to Mr. Rhinehart, Mr. Lesniak said that a package system didn’t really fit where this community is set up; it would devalue the homes by putting the package system in the middle of where the homes are. 
 
Mr. Masterpole asked what the cost is if it goes under the River. Mrs. Pastella said that under the River it is approximately $1 million; to go down Route 370 it is $1.8 million.
 
A motion by Mr. Jordan, seconded by Mr. Rhinehart to approve this item. Passed unanimously; CARRIED.
 
The meeting was adjourned at 11:36 a.m.    
 
Respectfully submitted,
DEBORAH L. MATURO, Clerk

 PLANNING & ECONOMIC DEVELOPMENT COMMITTEE, September 10, 2009
CASEY E. JORDAN, CHAIRMAN

 
 
MEMBERS PRESENT: Mr. DeMore, Mr. Lesniak, Mr. Stott, Mr. Laguzza, Ms. Williams
MEMBERS ABSENT: Mr. Rhinehart
ALSO PRESENT: Mr. Meyer and see attached list (Attachment 1)
 
Chairman Jordan called the meeting to order at 9:00 a.m. A motion was made by Mr. Lesniak, seconded by Mr. Laguzza to waive the reading of the minutes and to approve the minutes of the proceedings of the previous committee meeting; MOTION CARRIED.
 
1.     SOCPA: Mr. Don Jordan, Director
 
a.   Authorizing the Syracuse Onondaga County Planning Agency to Apply for Grant Funds from the New
York State Department of State for the Preparation of an Otisco Lake Watershed Management Plan and Authorizing the County Executive to Enter into Contracts to Implement this Resolution ($60,000)
Mr. Jordan noted that the project would be collaboration between SOCPA and the Department of Health. Cornell Cooperative Extension, Central New York Regional Planning and Development Board, Soil and Water Conservation District, OCWA, the five towns that fall within the watershed boundaries and the Otisco Lake Preservation Association will participate in the plan. There will be no cost to the County, the in-kind match will come primarily from OCWA activities in the watershed with some matching staff time from some of the agencies that are participating and volunteer efforts from the Association. Chairman Jordan asked what type of in-kind services from OCWA would be. Mr. Jordan said mostly watershed monitoring. Mr. Stott asked if they are already doing that monitoring. Mr. Jordan said “yes”.
 
In answer to Mr. Lesniak, Mr. Jordan said the study would be conducted over the course of two years. There will be a plan document when it is complete and they will report back to this committee at that time. Mr. Lesniak asked about the Health Department in-kind service. Mr. Jordan said it would be staff time.
 
A motion was made by Mr. Laguzza, seconded by Mr. Stott to approve this item; passed unanimously; MOTION CARRIED.
 
2.   ECONOMIC DEVELOPMENT: Mr. Kim Hall, Empire Zone Program
 
a.     A Local Law Designating a Regionally Significant Project within the Onondaga County Empire Zone
(Welch Allyn)
Mr. Hall said the county has five Empire Zones currently. This is a regionally significant project that is not in an Empire Zone, it is a manufacturing project, it is estimated that the expansion and renovation will generate 50 jobs. This acreage does not count against the Empire Zone acreage of 1,280 acres. Mr. Hall supplied a list of the type of jobs that would be created (on file with Clerk). Mr. Hall said they currently have five Empire Zones and are adding a sixth, which will use up almost all of their acreage. Once that is used up, the only way to get into an Empire Zone would be by being a regionally significant project. Projects that could qualify as a regionally significant project:
- A manufacturer creating 50 or more jobs
- A high tech, biotech or agribusiness that creates twenty jobs with $10 million in capital investment
- Financial services, insurance services or distribution facilities creating 300 or more jobs.
 
As of 2006, every project has to pass a cost benefit analysis of 20 to 1 – for every dollar they take out in tax credits, they have to give back twenty in salaries, employee benefits and capital investment. The only exception is Manufacturers – that is 10 to 1. Because of the significant capital investment and the high salaries, this project will likely meet the 20 to 1 ratio even though it only has to meet the 10 to 1.
 
In answer to Mr. Lesniak, Mr. Hall said the construction should be completed by the end of the year or beginning of next year. The company has three years to create the 50 jobs, if they fall behind schedule, they would get a letter from the State, if after three years they haven’t met the job creation, they would have to go to Albany for a hearing.
 
A motion was made by Mr. Lesniak, seconded by Mr. Laguzza to approve this item; passed unanimously; MOTION CARRIED.
 
Mr. Hall provided the legislators with fliers about the Onondaga County Business Development Road Show to be held at four locations in September and October. There will be representatives from 16 organizations to answer questions about business financing or planning, workforce development, process improvement, energy efficiency, agribusiness and more. Mr. Jordan said he learned through participating in a panel last year that a lot of business people are not aware of the services that are provided for economic development, thinks this is a great move to increase awareness. Mr. Lesniak said we don’t do enough for the companies that are located here to keep them active, so that we don’t lose them, need to take care of the ones that are here.
 
3.   COMMUNITY DEVELOPMENT: Ms. Nina Andon-McLane, Admin. Planning & Funding Coord.
 
a.   Amending the 2009 County Budget to Accept a Grant in the amount of $75,000 from the N.Y.S. Housing Trust Fund Corporation for the Community Development Program and Authorizing the County Executive to Enter into Contracts to Implement this Resolution
Ms. Andon-McLane requested to consider items a, c and d first.
 
Ms. Andon-McLane said item a. is a RESTORE grant (Residential Emergency Services to Offer Repairs to the Elderly) for health and safety related repairs of an emergency nature. Grant will provide emergency repairs to about ten low-income, elderly homeowners; maximum grant is $7,500. This is the second grant that they have received for this; received $125,000 last year. It allows 5% for administration fees for salaries.
 
A motion was made by Mr. Lesniak, seconded by Mr. Laguzza to approve this item.
 
c.   Amending the 2009 County Budget to Accept a Grant in the Amount of $200,000 from the N.Y.S. Housing Trust Fund Corporation for the Community Development Program and Authorizing the County Executive to Enter into Contracts to Implement this Resolution
This Access to Home grant is the fourth they have received since 2006; they have been awarded a total of $1.1 million. This is their Enhanced Ramp Program for handicapped and disabled that provides ramps, bathroom modifications or whatever accessibility modifications people need to stay in their homes. Have funded $5,000 per house in the past, with this grant they will be able to go up to $10,000 per house. This program allows 20% for administration.
 
A motion was made by Mr. Laguzza, seconded by Ms. Williams
 
d.   Amending the 2009 County Budget to Accept a Grant in the Amount of $300,000 from the N.Y.S. Housing Trust Fund Corporation for the Community Development Program and Authorizing the County Executive to Enter into Contracts to Implement this Resolution
Federal HUD Home funds funneled through the State. This will provide a 50/50 match for their lead grant for very low-income homeowners with children under six. This grant will provide about $10,000 per house and will service about 28 homeowners.
 
A motion was made by Mr. Laguzza seconded by Mr. Lesniak to approve this items a. c and d; passed unanimously; MOTION CARRIED. 
 
b.   Amending the 2009 County Budget to Accept Additional 2009/2010 Community Development Funds and Authorizing the County Executive to Enter into Contracts to Implement this Resolution ($156,402)
This item is basically a budgetary amendment to accept additional funds ($156,402) from HUD for 2009/2010 Community Development Block Grant, Home Grant and Emergency Shelter Grant. A very small grant was eliminated – American Dream Downpayment Initiative. This reduces by $7,000 the total additional funding they will be getting from HUD entitlement grants.
  
A motion was made by Mr. DeMore, seconded by Ms. Williams to approve this item; passed unanimously; MOTION CARRIED.
 
4.   Confirming Appointment to the Onondaga County Industrial Development Agency (Dale Sweetland)
Mr. Meyer said this is a volunteer position, and this is a very active board. Mr. Meyer said he knows the legislators are familiar with Mr. Sweetland’s public service record. Agriculture is the largest employer not only in New York State, but also in this county. Mr. Sweetland has been very active in the farming community, and this appointment is very appropriate. 
 
A motion was made by Mr. Lesniak, seconded by Mr. Laguzza to approve this item; passed unanimously; MOTION CARRIED.
 
The meeting was adjourned at 9:22 a.m.
 
Respectfully submitted,
Johanna H. Robb, Deputy Clerk
 

      WAYS AND MEANS COMMITTEEMINUTES – SEPTEMBER 11, 2009
CHAIRMAN JAMES RHINEHART

 
MEMBERS PRESENT:   Mr. DeMore, Mr. Kinne, Mr. Stanczyk, Mr. Holmquist, Mrs. Rapp, *Mr. Kilmartin
MEMBERS ABSENT: Mr. Corbett
ALSO PRESENT: see attached list
 
Chairman Rhinehart called the meeting to order at 9:35.   A motion was made by Mrs. Rapp, seconded by Mr. Holmquist, to waive the reading and approve the minutes of the previous committee meeting. MOTION CARRIED.
 
1.   SHERIFF: Chief William Peverly
      a.   Amending the 2009 County Budget to authorize the Onondaga County Sheriff's Office to receive grant funds from the U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention, and Authorizing the County Executive to Enter into Contracts ($18,720)
A motion was made by Mr. Kinne, seconded by Chairman Rhinehart to approve this item. AYES: 6; NOES:  0; Out of Room: Mr. Warner. Passed unanimously. CARRIED.
 
      b.   Amending the 2009 County Budget to Authorize the Onondaga County Sheriff's Office to Receive Additional Grant Funds from the Bureau of Justice Assistance in Support of Local Law Enforcement and Authorizing the County Executive to Enter into Contracts ($99,392)
A motion by Mr. Kinne, seconded by Mr. Holmquist to approve this item. Passed unanimously; CARRIED.
 
2.   PARKS: John Cooley, Dir. Recreation & Public Programs
      a.   Amending the 2009 County Budget to Accept a Grant from the NYS Council of the Arts for the Syracuse Symphony Youth Orchestra, and Authorizing the Co. Exec. to Enter into Contracts ($2,500)
A motion by Mrs. Rapp, seconded by Mr. Stanczyk to approve this item.  Passed unanimously; CARRIED.
 
3.   Aging & YouthLisa Alford, Commissioner
a.   Amending the 2009 County Budget to Accept Funding for Ready by 21 Quality Counts Initiative and Authorizing the County Executive to Enter into Contracts ($50,000)
A motion by Mr. Kinne, seconded by Mr. Stanczyk toapprovethisitemPassed unanimously; CARRIED.
 
4.   SOCPA: Don Jordan, Director
      a.   Authorizing the Syracuse Onondaga County Planning Agency to Apply for Grant Funds from the New York State Department of State for the Preparation of an Otisco Lake Watershed Management Plan and Authorizing the County Executive to Enter into Contracts ($60,000)
This will be a collaborative effort between Planning, Health, Cornell Cooperative Extension, CNY Regional Planning & Development. 
 
Mr. Stanczyk made a motion to approve this item.
 
Chairman Rhinehart noted that Ed Ryan started organizing this last year.
 
In answer to Mrs. Rapp, Mr. Jordan said that the match is 50/50--mostly provided though work that OCWA already does in the watershed, management of volunteers from the Preservation Assoc. Chair Rhinehart said that the towns will contribute trucking as weeds are pulled out of the lake--weeds will be used for composting by some local farms.
 
Chairman Rhinehart seconded the motion. Passed unanimously; CARRIED.
 
5.   HEALTH: Linda Karmen, Deputy Commissioner
      a.   Create R.P. 01 4043510000012191, Pathologist, Gr. 37@$82,152-$115,969, effective Oct. 17, 2009.
Mr. Warner made a motion to approve items 5a and 5b. 
 
Mrs. Karmen said that this is one of 4 positions in the administration category in the Medical Examiner’s Office. It will be in place of a deputy medical examiner. When Dr. Stoppacher took over as Medical Examiner, they advertised for either deputy medical examiner or pathologist, and they gained a pathologist who is interested, eligible and qualified for the position.
 
Mr. Stanczyk was concerned that this position is being hired at the almost top step of the grade. Mrs. Karmen said that the County is significantly under what the salary range is for this position. The person coming to this position is accepting a salary that is $7,000 less. The average salary range is much higher across the country. Mr. Stanczyk asked if there are any other pathologists outside of County government in this area; Mrs. Karmen said “no.” There has been a tremendous amount of difficulty recruiting a pathologist to this area. Mr. Stanczyk said that the department should talk to the Personnel Department and get the correct grades resolved.
 
Chairman Rhinehart asked if these folks move around a lot. Mrs. Karmen said that they have not had a lot of turnover. It was explained that this person is looking to settle here. Chairman Rhinehart asked by filling this, will there be a full staff there. Mrs. Karmen said that they will fill 3 of the 4 positions listed in the resolution. If at some point a pathologist is able and capable of moving to the deputy medical examiner’s title, then it has been left as a recruitment tool for that individual. Chairman Rhinehart asked if this will cut down on the overtime requests that come in every year. Mrs. Karmen said “no” – that is in the laboratory.
 
Mrs. Rapp seconded the motion. Passed unanimously. MOTION CARRIED.
 
      b.   Authorize Advanced Step Hiring for R.P. 01 4043510000012191, Pathologist, Gr. 37, Step Y at $113,143 effective October 17, 2009
Mrs. Rapp seconded Mr. Warner’s motion. Passed unanimously; MOTION CARRIED.
 
6.   FACILITIES MANAGEMENT:  Many Barbas, Deputy Commissioner
      a.   Create the Title of Plasterer at the hourly rate of $22.82 effective November 1, 2009
This position would be put on the 103 payroll. There are 13 sites that that need plaster repair. Five sites have been repaired at an average cost of $3,500 per site. The work was bid out to two companies and the same plasterer showed up for both companies--he comes right out of the union hall. It would cost about $45k to bid out the 13 sites, but they can hire an individual on a part time basis for half the cost. At the end of the job, he goes back to work through the union. In answer to Mr. Warner, Mr. Barbas said that the union is in full support of this. The County has done this with the electrical and carpenters unions. 
 
A motion by Mr. Stanczyk, seconded by Mr. Kinne toapprovethisitemPassed unanimously; CARRIED.
 
      b.   Amend 2009 Budget to accept an Energy Efficiency and Conservation Block Grant from the U.S. Department of Energy and Authorizing the County Executive to enter into Contracts ($2,459,000)
Mr. Klosowski said that stimulus funding was made available for energy efficiency and conservation. There was block grant that was set up on a formula basis, Onondaga County was allocated $2.459 million. The resolution is to accept the block grant funding.
 
Mr. Stanczyk said he would like to amend the amendment to reduce the amount to $150k to be spent on the plan—wants to have a lot of it spearheaded by our County expert, which would leave an additional $100K for doing things.
 
A motion was made by Mr. Stanczyk, seconded by Mr. Kinne to amend the amount to $150,000 to be spent on the plan.
 
Mr. Kinne said that the Carrier Study was done a couple of years ago and time shouldn’t be spent reinventing the wheel. Mr. Klosowski agreed and said that the Carrier study will be part of it; there will be other opportunities to look at other things – including buildings that weren’t included in the Carrier Study. In answer to Mr. Kinne, Mr. Klosowski said that he felt the $150,000 would be adequate. The bids have come back, and they are within the $150,000. 
 
Mr. Stanczyk was concerned that there is an expert in house, a study was done 2-3 years ago--it took a look at 25 buildings and came up with suggestions. He feels that there should be efficiency and diligence on how the stimulus money is spent. He doesn’t want to spend money for people to be reading the Carrier study. Mr. Klosowski said that he has a list of items to be including – audits of other buildings that were not part of the Carrier study, demand response programs, install renewable energy. Mr. Stanczyk said that there is $2 million to spend and asked what Mr. Klosowski would spend it on. Mr. Klosowski said that he would do some of the projects out of the Carrier study, but not all of them because there are other buildings that have never been looked at. Mrs. Smiley said that Mr. Klosowski has determined very specific things that he wants the consultant to assist with. It is not just telling the County what they think should be done. There are other areas that weren’t looked at by Carrier, and opportunities for other funding streams. A lot of the work to this is very laborious in terms of assessments and calculations that have to be put together. Mr. Stanczyk asked how many firms are being looked at. Mr. Klosowski said "5"; they will pick one firm. In answer to Mr. Stanczyk, Mr. Klosowski said that the expense of the strategy portion would be less than $100,000. 
 
Mr. DeMore asked if quite bit of this money can be used to physically fix a building. Mrs. Smiley agreed. She explained that part of the strategy is looking at other things that can draw NYSRDA money, etc. Once the strategy is developed, it still has to be approved before they get the money.
 
Mr. Stanczyk made a motion to amend his motion to reduce the amount to $100,000 for the plan.  Mr. Kinne seconded the motion. Passed unanimously. MOTION CARRIED.
 
7.   COMMUNITY DEVELOPMENT: Nina Andon-McLane
      a.   Amend 2009 Budget to Accept a Grant in the amount of $75,000 from the NYS Housing Trust Fund Corp. for the Community Dev. Prog. and Authorize the Co. Exec. to Enter into Contracts ($75,000)
State grant, $75,000 for emergency repairs to elderly for health and safety--most often a roof that has caved in. It will assist 10 low-income people at a maximum of $7,500 per house.
 
A motion was made by Chairman Rhinehart, seconded by Mr. Stanczyk to approve this item.
 
Mr. Stanczyk asked if this money is always used up in its entirety; Ms. And one-McLane said that it is. Mr. Stanczyk asked what happens if a person is the 12th one to call, and their roof caved in. Ms. Andon-McLane explained that if they are an emergency they go to the top of the list and are done right away and other money will be found for them.
 
Passed unanimously; MOTION CARRIED.
 
      b.   Amend ’09 Budget to Accept a Grant in the Amount of $200,000 from the NYS Housing Trust Fund Corp. for Community Dev. Prog. and Authorize the Co. Exec. to Enter into Contracts ($200,000)
State grant, $200,000 for Access to Home, like an enhanced ramp program. It allows $10,000 per home, can assist with any handicapped people with any type of accessibility modifications.
 
Chairman Rhinehart asked about the availability of contractors. Ms. Andon-McLane said that it is fine. In answer to Mr. Rhinehart, Ms. McLane said that this will allow for 16 homes, as 20% is allowed of administration which will be used for salaries. Chairman Rhinehart asked if the modifications are ever recovered and able to be used somewhere else. Ms. Andon-McLane said sometimes, but it depends on the situation.
 
A motion by Chair Rhinehart, seconded by Mrs. Rappto approve this item. Passed unanimously; CARRIED.
 
      c.   Amend 2009 Budget to Accept a Grant in the Amount of $300,000 from the NYS Housing Trust Fund Corp. for Community Dev. Prog. and Authorize the Co. Exec. to Enter into Contracts ($300,000)
State grant, $300,000 - 50/50 match for lead grant funds targeted toward very low income people below 50% of median income. It will provide for 28 homes with a maximum grant of $10,000 per house.
 
A motion by Chair Rhinehart, seconded by Mrs. Rappto approve this item. Passed unanimously; CARRIED.
 
      d.   Amending the 2009 County Budget to Accept Additional 2009/2010 Community Development Funds and Authorizing the County Executive to Enter into Contracts ($156,402)
This is based on increase in entitlement grants from HUD from last year to this year. 
 
A motion by Mrs. Rapp, seconded by Mr. DeMore to approve this itemPassed unanimously; CARRIED.
 
*Mr. Kilmartin arrived at the meeting.
 
8.   OCPL: Elizabeth Dailey, Executive Director
      a.   Authorize the Reconstruction and Construction of Improvements to Various Public Libraries Located in the City of Syr. in and for the Co. of Onondaga at a Maximum Estimated Cost of $4,400,000 and Authorize Issuance of $2,250,000 Bonds of said County to pay the cost thereof ($2,250,000)
This is related to repair and renovation of City branches. Ms. Dailey said that the County manages the city branches and in doing so there has been plan to keep the branches in good operating order. Some time ago an extensive inventory was done. In 2007 the County did a physical inventory of every branch. They concentrated on the essentials—roofs, plumbing, HVAC and ADA requirements. A determination was made that the time was at hand to deal with some of these things. At the same time, NYS started putting some capital construction funds out for libraries. Over the years they have been able to work away at the list of infrastructure repairs. There is s still a lot of work to be done. 
 
Mr. Kilmartin said that went through committee. The vast majority of improvements are going to infrastructure work, roofs, windows, ADA compliance, and mechanical systems and is spread out through 8 different libraries within the City system. There are approximately $1.5 million set aside for the capital projects. There are grants contemplated, but not necessarily guaranteed. The other financing part is the bond and the funds coming from the City to cover all debt service associated with the project pursuant to the agreement between the City and the County.
 
Mr. Kinne asked about the amount of accumulated funds. Ms. Dailey said it is a little of $1 million. Mr. Fisher explained that there was a small amount taken until recently.  In the last 4 -5 years it was increased and in the last several years it was $270k/year. Some was used along the way. Ms. Karmer said that until about 4 or 5 years ago it was $60k per year. Mr. Kilmartin said that at Education and Libraries there was a separate data sheet distributed that listed $1.5 million in accumulated funds. Ms. Karmer agreed, as there were some older capital projects that included a small amount.
 
Mr. Kinne asked how many other funds like this the County has—would like to know before budget time of any funds that the County has that the Legislature may not be made aware of. Mr. Fisher said that they are listed in the budget book. Mr. Kinne said that he is not referring to county general funds; he is referring to funds such as this. Mr. Seitz said that there are a couple of departments that have pay-as-you-go funds – Parks, DOT, Corrections, etc, set up for maintenance. He will provide a balance of what is there by department.
 
Mrs. Rapp asked if this is the same arrangement such as at OCC where we get capital money that matches. Mr. Fisher indicated that it wasn’t. When applying for State library grant money, there is a matching fund requirement. Because there is some money in that account, they were able to draw more of this year’s allocation; some of the suburban libraries have matching funds. 
 
Mr. Stanczyk said that City branch libraries are not in good repair – it is good to see the capital projects for them. He asked for explanation of the $4.4 million authorization and the $3.4 million estimate.  Ms. Mignano said that the contingency and design is around 20%; a little higher than in the past, about $700,000. It is higher than in the past because the design and architectural costs were combined, and the experience from last year’s estimate came in more than 15% over the last estimate and an inflation factor was used. Money was put in for a project manager--over $150,000, and an insurance/code inspection fee and the bond cost.   Mr. Stanczyk asked to be provided with an explanation of the $4.4 million. He noted that if $4.4 million is the number they are working with and $1.5 million is set aside in this fund, $2,150,000 will come from grants and asked if that includes the $1.5 million. Ms. Mignano said that it does. Mr. Fisher said that they are asking to have $2.25 million financed in bonds, everything else is other money. Some of that money is already on hand because it went into the capital account and it is still sitting there. Some of it is there to be drawn down from the State. The new spending is being looked at today is $2.25 million in bonds. Mr. Stanczyk said that $600,000 is from the State; asked if the $600,000 is an amount that the County decided to put in there or is it an additional amount being put toward capital improvements. Ms. Karmer said that Onondaga County gets $446,000 annually. Mr. Stanczyk asked how much of that goes to the city branches. Ms. Karmer did not know. Mr. Stanczyk said that a set amount is received every year, and it is distributed to libraries in the system according to their needs for capital improvements. This year a little more is adjusted toward the city branches than normal. Ms. Dailey said that the members applied for their grants, they came in with an amount, which was not very much this year. For 2009 the State has provided this amount of money, and in the subtraction, nothing was subtracted for next year. Mr. Fisher said that in some years the suburban member libraries have more money to use grants and apply for more of this money and get a bigger share. It is almost as though OCPL takes what is left, and in this year there is more left over. Mr. Stanczyk asked if $446,000 was received 10 years ago; Ms. Dailey said it has been only 4 years. In the last 3 years, there has been about $14 million at the State level, and the County has received a little less than $1.1 million over the course of four years. Mr. Stanczyk asked to be provided with a breakdown of how the money was spent over the last 3 years.  Mr. Fisher noted that within the $600,000, there was $200,000 for a specific purpose at the Mundy Branch library; $100,000 was allocated as potential money to be spent on a computer lab and meeting rooms at Mundy. They are interested in seeing some type of challenge grant; one source is remediation money for Skunk City. Janet Park, Librarian at Mundy, is on that committee and has invited them to put up to $200,000 towards an expanded meeting room and computer lab project. The Allyn Foundation might be willing to put in $100,000 towards the project.
 
In answer to Mr. Stanczyk, Mr. Seitz said that the bond is for 10 years, $270,000 is the average cost per year .
 
A data sheet was distributed (attachment #1). Mr. Kilmartin said that the data sheet provides the best summary. Regarding project balances, in 2001 there was a study for the projects that needed to be done. At that time it was known that the City probably didn’t have the wherewithal to bond—they didn’t have capital accounts/funds available to advance. The thought was to accumulate some funds over time, so that at a certain point in time it would help reduce the bonding costs. Over time it was realized that the County would be a in a better position to bond cheaper than the City.  That is what gave rise to this process up to this date. Regarding the anticipated grant fund – there is a high level of confidence with it. He suggested that possibly a slight change to the resolution could be made – if there is any reduction in grant funding short of $600,000 that the priorities will be adjusted and the capital project line items will shrink commensurate with the shortfall of grant funding. Regarding contingency in design, if there is cost savings and the contingency is not necessary to dip into, then his thought was to offset the debt service associated with the project – however, he was corrected because it wouldn’t be absolutely proper to offset debt service because the city payment is coming to take care of the debt service. Mr. Stanczyk said it would be better to put it in a maintenance line, so the maintenance line wouldn’t have to be funded on an ongoing basis. 
 
Mr. Kilmartin said that there are some priority 2 projects that the library has contemplated, as Mr. Kinne discussed at committee. Because there might be a savings with this, and if there are priority two projects that might want to be pursued, the library staff will come back to the legislature to discuss them.
 
Mr. Manning, Board of Trustees, said that the Board strongly supports this; particularly the fact that there is a full time project manager included that can be held accountable. He expects that person to find savings – there are 6 roofs that need replacing--a highly competitive environment today and could save dollars. The Board intends to oversee this and get monthly reports from the project manager.   He hopes that more than just the priority 1 projects can be done when all is said and done.
 
Chairman Rhinehart asked who the project manager; Ms. Dailey said that an RFP will be done. In answer to Chairman Rhinehart, Ms. Dailey said that the amount determined for each library is based on need of the infrastructure. Chairman Rhinehart asked if it is known how many users/participants there are at each branch. Ms. Daly said that they have attendance and circulation figures. Chairman Rhinehart asked if there has been discussion about consolidation of branch libraries. Ms. Dailey said that the timing is right for those types of discussions – they are going into a strategic planning process. Mr. Stanczyk said that facilities are the property of the City, so hopefully, if there is any consolidation done, he would hope they would be used by the County to do some of things such as social services parenting, etc. Mr. Fisher said that in addition to consolidation, there is a different mission that can be delivered in the libraries. Kids come in and they are in need of services, it is not just about books and CDs. 
 
A motion by Mr. Kilmartin, seconded by Mr. Kinne to approve this itemPassedunanimously; CARRIED.
 
      b.   Authorizing an Agreement with the City of Syracuse for Renovations and Improvements to Various Public Libraries Located in the City of Syracuse
A motion by Mr. Kilmartin, seconded by Mrs. Rapp to approve this itemPassedunanimously; CARRIED.
 
9.   WAYS AND MEANS MISCELLANEOUS:
      a.   Recovery Zone Designation
Mr. Seitz noted that by designating a recovery zone, the feds will subsidize the 50% of the interest. Our area was picked as a distressed zone because of unemployment, rate of home foreclosures, etc.--eligible to go out for up to $5 million to borrow for County related projects. Mrs. Rapp asked if it could be used for the North area highway garage; Mr. Seitz said possibly, up to $4.9 million.
 
AmotionbyChairmanRhinehart, secondedby Mrs. Rappto approvethis item.  Passedunanimously; CARRIED.
 
      b.   Memorializing the Governor and the Legislature of the State of New York to enact Legislation Amending the County Law to More Equitably Distribute the Surcharge on Access Lines and Wireless Communication Devices to pay for the Costs of Maintaining and Operating an Emergency 911 Communications System (Sponsored by Mr. Lesniak and Mr. Stanczyk)
Mr. Stanczyk said that Mr. Lesniak amended this resolution – asking NYS to be more forthwith in sharing some of the charges they put on lines. The change is reflected in the numbers, as Mr. Lesniak did not agree with some of the initial numbers.
 
Mr. Balloni said he was concerned with the wording. NYSAC has a similar memorializing resolution. The State surcharge on wireless is $1.20 and there is $.30 surcharge on wireless countywide. It is a total $1.50, but the State's share is $1.20. Mr. Stanczyk asked Mr. Balloni to clean up the numbers. Mr. Balloni said that he would and is very much in favor of it.
 
Chairman Rhinehart said that he will not ask for a vote; it has been discussed and will go forward to the floor.
 
Mr. Warner said that in Health Committee there was a lengthy discussion on Canadian Imports (pharmaceutical). He noted that more counties are adopting this. We are waiting to see what the potential savings would be for Onondaga County. He intends to move forward with this during budget review, when he has all of the facts and figures. The numbers continue to grow with the number of counties using this program. 
 
Mr. Warner noted that he attended the opening of the Golisano Children’s Hospital and noted that our community is very lucky to have a facility like it here.
 
A motion was made by Chair Rhinehart to enter into executive session to discuss pending legal matters:
LAWRENCE CORRIDERS, Individually and as Administrator of the Estate of JOHNNY CORRIDERS, Decedent, and PRISCILLA CORRIDERS, by Lawrence Corriders, Guardian of the Person and Property of Priscilla Corriders, an Incapacitated Person,Plaintiff vs. COUNTY OF ONONDAGA, GERARD MAINVILLE, DEBORAH MAINVILLE, DONALD HILTON and STACI HILTON, Defendants
 
Lynch Original Caption and 3rd Party Caption
DONNA PRINCE LYNCH, individually, and as the parent and natural guardian of PHILIP LAWRENCE LYNCH, and as the Administratrix of the Estate of TIMOTHY JOHN LYNCH, Deceased, Plaintiff, vs. MIKE WATERS as the FIRE CONTROL COORDINATOR OF THE COUNTY OF ONONDAGA and THE COUNTY OF ONONDAGA, Defendants
 
MIKE WATERS as the FIRE CONTROL COORDINATOR OF THE COUNTY OF ONONDAGA and THE COUNTY OF ONONDAGA, Third-Party Plaintiffs vs. THE POMPEY HILL FIRE DISTRICT, THE POMPEY HILL FIRE DEPARTMENT, RICHARD ABBOTT in his Official Capacity as an Assistant Chief of the Pompey Hill Fire Department, MARK KOVALEWSKI in his Official Capacity as an Assistant Chief of the Pompey Hill Fire Department, THE VILLAGE OF MANLIUS, THE MANLIUS FIRE DEPARTMENT, RAYMOND DILL in his official capacity as Deputy Chief of the Manlius Fire Department, and JOSEPH MESSINA, Third-Party Defendants
 
Ineich Original Caption and 3rd Party Caption
CORINA INEICH, as Parent and Natural Guardian of CASSANDRA MIKA, JESSICA MIKA and STEVEN MIKA, JR., all minors under age of 14 Plaintiff -vs- COUNTY OF ONONDAGA, Defendant
COUNTY OF ONONDAGA, Third-Party Plaintiff-vs- RONALD DURANT and ANNA DURANT, Third-Party Defendants
KELI WHITTIN, Plaintiff v. COUNTY OF ONONDAGA and DONALD T. DIMON, Defendants
KRISTEN RICKERT and ROBERT RICKERT, Individually and as Husband and Wife,
Plaintiffs vs. COUNTY OF ONONDAGA, NEW YORK and BELLOWS CONSTRUCTION SPECIALTIES, LLC, Defendants.
 
Mrs. Rapp seconded the motion. Passed unanimously; MOTION CARRIED.
 
A motion was made by Mrs. Rapp, seconded by Mr. Warner, to exit executive session and enter regular session. Passed unanimously; MOTION CARRIED.
 
Chairman Rhinehart noted that no action was taken during executive session and Deputy County Executive, Bill Fisher, remained in the room during executive session.
 
The meeting was adjourned at 10:50 a.m.
 
Respectfully submitted,
DEBORAH L. MATURO, Clerk