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Ordering Birth Certificates By Mail

Note: Only the individuals listed on the original birth certificate (mother, father or child) are authorized to request and receive certified copies of a birth certificate. The person (applicant) making the request must be one of the above.

To Order a Birth Certificate:

1. Print a request form.

2. Complete and sign the form. Please be sure to complete the applicant and mailing address portions. Please list your name at birth at birth and your mother’s maiden name – not her married name. Incomplete applications may cause a delay in processing.

3. Include a check or money order payable to the Office of Vital Statistics, or a signed credit card form. We accept Mastercard, Visa and Discover. If the name on the credit card is different than the name of the individual ordering the certificate, a copy of the ID of the cardholder will need to be included. The cardholder will need to sign the credit authorization form. The fee is $30.00 for the first certified copy and $15.00 for each additional copy of the same certificate when ordered at the same time. If you pay by check, you must include your phone number on the check.

4. Include a signed copy of your identification. Examples of acceptable identification are:

  • Photo driver license with signature
  • Non-driver photo license with signature
  • Passport with signature
  • Military ID with signature
  • Employer's photo ID with signature
  • Photo social services card with signature

If the identification you are submitting has your information on the front and your signature on the back, you must send a copy of both sides. Please make sure the copy is readable. Enlarging and lightening the image of your identification on the copier may help.

5. Mail the request to: Office of Vital Statistics, 421 Montgomery Street, Room 20 Basement Civic Center, Syracuse, NY 13202. A certificate will only be issued after a completed request form, a copy of your identification, and payment are received.

Express Mail (2 to 3 day delivery) is available for an additional $20.00. Next business day delivery is available for an additional $25.00. All other orders will be sent by U.S. Mail, and will take approximately 7-10 business days to be processed.





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